Millstone Village Community Association, INC.

Monthly Meeting AGENDA

September 11^th, 2017   

7:00PM

Board Members

Ann Strebig – President, Ado Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                                Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         July meeting minutes                   Rachael

7:10-7:15                                         July & August Financials /            Rachael/June

Treasurer’s Report

7:15-7:20                                         New Business

1. Bill approvals June
2. Additional tree removal Ann
3. Park Benches Rachael

7:20– 7:30                                       Open Discussion

Adjournment for Residents

NEXT MEETING – October 10^th, 2017

7:30                                                  Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

September 12^th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:01 p.m., on September 12^th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Rachael Caldwell – Secretary, Rob Aplin – Attorney, June Ball – Accountant and two residents.

Meeting Minutes

Reviewed July minutes. Motion to approve was made and accepted.

Treasurer’s Report

Zach reported a balance of $23,622.31 as of July 31^st as well as a balance of $20,476.30 as of August 31^st.

New Business

Approval for to reimburse June Miller for two boxes of checks and monthly fee, $83.39.

Spoke of additional tree removal as at least three more are dead.

Spoke of tree replacements for next spring.

Bench replacements, R&C quote and online options.

Open Discussion

Resident spoke of parking on street, advises the HOA cannot do anything in regard to that, it is best to report to 311 if someone is blocking fire hydrants, driveways, or parked in grass/property.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:44 p.m. by Ann Strebig. The next meeting will be held on October 10th, 2017 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                  Approved by: Board 10/10/2017

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

July 11th, 2017

7:00PM

Board Members

Ann Strebig – President, Ado Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                                Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         May meeting minutes                  Rachael

7:10-7:15                                         May & June Financials /               Zach

Treasurer’s Report

7:15-7:20                                         New Business

1. Bill approvals June/Zach

7:20– 7:30                                       Open Discussion

Adjournment for Residents

NEXT MEETING – August 8th, 2017 @ 7pm

7:30                                                  Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

July 11^th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:08 p.m., on July 11^th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Zack Meyer – Treasurer, Rachael Caldwell – Secretary, Rob Aplin – Attorney, and one resident.

Meeting Minutes

Reviewed May minutes. Motion to approve was made and accepted.

Treasurer’s Report

Zach reported a balance of $32,931.22 for May 31^st, 2017. Zach also reported a balance of $29,297.14 for June 30^th, 2017.

New Business

Approved bill for Aquatic Management for $3,708.20 (pond pump replacement), Quarterly Insurance for $284.00 and bill for accountant, June Miller for $45 (monthly fee)

Open Discussion

Resident showed concern for removal of tree, we assured him when trees are cut down the wood is left in the woods, in its natural habitat.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:28 p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on August 8^th, 2017 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                  Approved by:Board 9-12-2017

 

 

 

 

 

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

May 9th, 2017   

7:00PM

Board Members

Ann Strebig – President, Alag Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Ann

7:05-7:10                                              March meeting minutes                  Rachael

7:10-7:20                                              March & April Financials/              Zach

Treasurer’s Report

7:20-7:30                                              New Business

1. Bill approvals                                                                                             June
2. Architectural requests                                                                              Rachael

7:30– 7:40                                            Open Discussion

Adjournment for Residents

NEXT MEETING – June 13^th, 2017 @ 7pm

7:40                                                        Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

May 9^th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:10 p.m., on May 9^th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Zack Meyer – Treasurer, Rachael Caldwell – Secretary, Rob Aplin – Attorney, June Ball, Accountant

Meeting Minutes

Reviewed March minutes. Motion to approve was made and accepted.

Treasurer’s Report

Zach reported a balance of $45, 492.16 for March 31^st, 2017. Zach also reported a balance of $35,658.67 for April 30^th, 2017.

New Business

Approved bill for Centurion Title company for $72.00, and bill for accountant, June Miller for $45 (monthly fee)

Open Discussion

No discussion

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:20 p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on June 13^th, 2017 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                  Approved by: BOARD 7/11/17

 

 

 

 

*THERE WAS NO FEBRUARY MEETING HELD*

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

March 14th, 2017            

7:00PM

Board Members

Ann Strebig – President, Alaga Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary/a

Time                                        Item                                        Officer

7:00-7:05                                  Welcome                                             Ann

7:05-7:10                                  January meeting minutes             Rachael

7:10-7:20                                  January & February                         Zach

Treasurer’s Report

7:20-7:30                                   New Business

1. Bill approvals                                                                              June/Zach
2. Fence Quote (R&C)                                                                    Rachael

7:30– 7:45                                Open Discussion

Adjournment for Residents

NEXT MEETING – April 11th, 2017 @ 7pm

7:45                                            Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

March 14^th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:06 p.m., on March 14th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Zack Meyer – Treasurer, Rachael Caldwell – Secretary , Rob Aplin – Attorney, and five residents

Meeting Minutes

Reviewed January and February minutes. Motion to approve was made and accepted.

Treasurer’s Report

Rachael presented the financials for January and February, reporting a balance of $43,648.67 on January 31^st, 2017 and a balance of $45,036.62 on February 28^th, 2017.

New Business

Reviewed quote from R&C Fence for fence near/between two ponds. Total was $1,250.00. A motion to approve the fence quote was made, quote was approved. Rachael is to contact R&C Fence and get contract signed.

Resident had architectural request for a deck to be built. Board reviewed the request and approved.

Open Discussion

Resident expressed concerns about trees in common ground and prior storm damage. Let him know the board has been working with Rescue Lawn to get areas cleaned up.

Resident had questions regarding sheds. Response was sheds are not permitted. Also resident expressed concern about chicken coop in addition. It has since been investigated and the chicken coop is on a property adjacent to Millstone Village.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:47 p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on April 11^th, 2016 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                   Approved by: Board on 5/09/2017

 

 

 

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

January 10^th, 2017           

7:00PM

Board Members

Ann Strebig – President, Alag Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary/Maintenance

 

Time                                        Item                                        Officer

7:00-7:05                                   Welcome                                             Ann

7:05-7:10                                    2017 Dues                                           Ann

(Refer residents here regarding dues to

MVCA Attorney, Robert Aplin) 

7:10-7:20                                   Treasurer’s Report                          Zach/June

7:20-7:40                                   New Business

1. Bill approvals                                                                             Rachael/June
2. Welcome Packets                                                                       Amber

Old Business

1. Fence near pond                                                                        Rachael
2. Signs/Benches                                                                           Ann/Rachael

 

7:40– 7:45                                   Open Discussion

Adjournment for Residents

NEXT MEETING – February 14^th, 2017 @ 7pm

7:45                                                        Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

January 10^th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:01 p.m., on January 10^th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Alag Kantarevic – Vice President, Zack Meyer – Treasurer, Rachael Caldwell – Secretary , Rob Aplin – Attorney, June Ball – Accountant, and three residents

Treasurer’s Report

June presented the financials for Nov-Dec, reporting a balance of $48,638.72 on December 31^st, 2016. Two outstanding check to Harlow and Leeper’s Lawn Service comes to $7,746.00.

New Business

Approved bills to Bluehost, AEP, Rescue Lawn, Cincinnati Insurance, and June Ball to combined amount of $1,806.77.

Resident Amber Harris spoke about the welcome packet that will be given out to new homeowners.

Old Business

Fence/Pond area – Fence will be replaced in spring.

Spoke about if signs for the entrances or new benches would be feasible.

Open Discussion

A Resident mentions snow removal and asked if salt was an option – board responded we would be quoting the cost of salt.

A Resident spoke of sheds, board responded sheds are not permitted in Millstone unless it is an attached dwelling likewise the current houses siding and roof. An architectural request would be needed.

A Resident spoke about volunteering and helping with maintenance.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:56 p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on February 14th, 2016 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                        Approved by: Board March 14, 2017

Millstone Village Community Association, INC.

Annual Meeting AGENDA

November 15^th, 2016     

7:00PM

Board Members

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance

Time                                        Item                                        Officer

7:00-7:05                                 Welcome                                             Nicole

 

7:05-7:15                                  Oct 2016 Minutes/Nov 2015 Minutes               Rachael

 

 

7:15-7:25                                   Treasurer’s Report/2016 Budget                          Christina

 

 

7:25-7:30                                    New Business

1. Architectural Requests

7:30 – 7:45                                   Open Discussion

7:45                                                Elect of board members followed by Adjournment for

Residents.

                                                    NEXT MEETING – January 10^th, 2017@ 7:00PM

7:55                                                  Executive Session (Board Members)

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Millstone Village Community Association, INC.

Monthly Meeting AGENDA

October 11th, 2016        

7:00PM

Board Members

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Nicole

7:05-7:10                                              September Minutes                       Rachael

7:10-7:15                                              Treasurer’s Report                          Christina

7:15-7:25                                              New Business/Old Business

7:25 – 7:35                                          Open Discussion

Adjournment for Residents

NEXT MEETING – ANNUAL MEETING NOVEMBER 15^th @ 7PM 

7:35                                                        Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

October 11th, 2016

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on October 11th, 2016, at Wallen Baptist Church by Nicole Tribble.

Present

Nicole Tribble – President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance, Rob Aplin – Attorney, June Ball – Accountant, and four residents

Approval of Minutes

Reviewed September meeting minutes, a motion was made to approve, seconded for approval.

Treasurer’s Report

June and Christina presented the financials for September, reporting a balance of $9,002.62 on September 30th.

New Business

Reviewed one architectural request.

Board approved that Rob update/file Millstone Village HOA Business Entity by October 31^st.

Open Discussion

Resident mentioned wires showing near pond and also asked about tree removal of dead trees near Wallen Road entrance. Board stated we would consider tree removal next year as sidewalk/pond area repair was top priority this year.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:34 p.m. by Nicole Tribble. The next meeting is the Annual HOA meeting, which will be held on November 15th, 2016 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                             Approved by: Board 11/15/2016

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

September 13^th, 2016   

7:00PM

Board Members

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Nicole

7:05-7:10                                              August Minutes                                Ann

7:10-7:15                                              Treasurer’s Report                          Christina

7:15-7:20                                              New Business

Old Business

7:25 – 7:35                                          Open Discussion

Adjournment for Residents

NEXT MEETING – October 11th, 2016 @ 7:00PM 

7:35                                                        Executive Session (Board Members)

 

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Millstone Village Meeting

Meeting Minutes

September 13th, 2016

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:05 p.m., on September 13th, 2016, at Wallen Baptist Church by Nicole Tribble.

Present

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rob Aplin – Attorney,  June Ball – Accountant, and three residents

Approval of Minutes

Reviewed August meeting minutes, a motion was made to approve, seconded for approval.

Treasurer’s Report

June and Christina presented the financials for August, reporting a balance of $13,848.52 on August 31^st.

New Business

Reviewed two architectural requests.

Old Business

Call Harlow to get update ETA on sidewalk project.

Open Discussion

Heard from resident – they suggested a suggestion box, a reward for nicest looking house, and spotlight for homeowners.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:45 p.m. by Nicole Tribble. The next general meeting will be held on October 11th, 2016 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                        Approved by: Board 10/11/2016

Millstone Village Community Association, INC.
Monthly Meeting AGENDA
August 9th, 2016
7:00PM

Board Members
Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance

Time                 Item                               Officer
7:00-7:05       Welcome                        Nicole

7:05-7:10        July Minutes                 Rachael

7:10-7:15         Treasurer’s Report       Christina

7:15-7:30         New Business

Old Business
1. Garage sale / Newsletter

7:30 – 7:40     Open Discussion

Adjournment for Residents

NEXT MEETING – Sepetember 13th, 2016 @ 7:00PM

7:40 Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

August 9^th, 2016

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:07 p.m., on August 9^th, 2016, at Wallen Baptist Church by Nicole Tribble.

Present

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Rob Aplin – Attorney,  and June Ball – Accountant.

Approval of Minutes

Reviewed July meeting minutes, Nicole made a motion to approve, seconded for approval.

Treasurer’s Report

June and Christina presented the financials for July, reporting a balance of $13,649.60 on June 31^st.

New Business

No new business to present.

Open Discussion

Discussed a fall garage sale, will email Hearthstone again and/or pick our own date soon.

Discussed newsletter, board is planning to send out in October.

Discussed sidewalk repair, Harlow Enterprises was contacted and we are being told the sidewalk repair will now be done in September.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:44 p.m. by Nicole Tribble. The next general meeting will be held on September 13^th, 2016 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                        Approved by: Board Sept 13^th, 2016

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

July 12^th, 2016   

7:00PM

 Board Members

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Nicole

7:05-7:10                                              June Minutes                                    Rachael

7:10-7:15                                              Treasurer’s Report                          Christina

7:15-7:30                                              New Business

1. Architectural Control Applications

Old Business

7:30 – 7:40                                           Open Discussion

Adjournment for Residents

NEXT MEETING – August 9th, 2016 @ 7:00PM

7:40                                                        Executive Session (Board Members)

 

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Millstone Village Meeting

Meeting Minutes

July 12^th , 2016

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:08 p.m., on July 12^th, 2016, at Wallen Baptist Church by Nicole Tribble.

Present

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance, Rob Aplin – Attorney, June Ball – Accountant, and five residents.

Approval of Minutes

Reviewed June meeting minutes, motion was made for approval and seconded for approval.

Treasurer’s Report

June and Christina presented the financials for June, reporting a balance of $17,593.89 on June 30^th.

Approved address change to: 3108 Lower Huntington Road, Fort Wayne IN 46829-2467

New Business

Reviewed 2 Architectural Control Applications with residents present, one approval was made.

Open Discussion

Discussed a fall garage sale, currently collaborating with Hearthstone on a date.

Discussed sidewalk repair, Harlow Enterprises has it scheduled for August.

Reviewed possible welcoming committee paperwork to be given to new Millstone Village homeowners.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:02 p.m. by Nicole Tribble. The next general meeting will be held on August 9th, 2016, 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                                           Approved by: Board 8/09/2016