Millstone Village Community Association, INC.

Meeting AGENDA

March 12^th, 2019

7:00PM

 

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Ann

7:05-7:10                                              January Minutes                              Rachael

7:10-7:20                                              January and February

Treasurer’s Report                          Rachael

7:20-7:30                                              New Business

                                                                Garage Sale                                        Ann

Great American Clean Up             Rachael

Trees                                                     Rachael

7:30 – 7:40                                           Open Discussion

7:40                                                        Adjournment for Residents

NEXT MEETING – May 14^th , 2018@ 7:00PM

7:45                                                        Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

March 12th, 2019

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on

March 12^th, 2019, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Rachael Caldwell – Secretary.

Meeting Minutes

Reviewed minutes for January meeting, motion was made to approve.

Treasurer’s Report

Reported a balance of $55,982.02 as of January 31^st, 2019 and reported a balance of $56,399.87 as of February  28^th, 2019.

New Business

Discussed Garage sales to be held with Hearthstone on May 30^th– June 1^st and again on Sept 5^th-7^th.

Discussed Great American Clean up and dumpster to be held on May 4^th.

Discussed trees for common ground area’s and parks.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:47 PM by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on May 14^th, 2019 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                                      Approved by: Board May 14th, 2019

Millstone Village Community Association, INC.

January Meeting AGENDA

January 8th, 2019

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Ann

7:05-7:15                                              November Financials                      Kaitlyn

December Financials

7:15-7:25                                              Landscaping / Maintenance        Ann/Rachael

Dues

7:25 – 7:35                                           Open Discussion

Meeting Adjourned

NEXT MEETING – March 12th, 2019 @ 7:00PM

7:40                                                        Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

January 8^th, 2019

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on

January 8^th, 2019, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary, and two residents.

Treasurer’s Report

Reported a balance of $25,288.67 as of November 30^th, 2018 and reported a balance of $52,742.26 as of December 31^st, 2018.

New Business

Discussed landscaping and maintenance plan for spring 2019.

Approval was made to purchase and place new boulders for Northland Blvd entrance.

Approval was made for amount of $500 for Turf Integrity to trim trees and overgrowth near walkway area close to Wallen Road entrance.

Approval was made to remain with Aquatic Management, signing new contract.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:40 PM by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on March 12^th, 2019 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                  Approved by:  Board 3-12-19

Millstone Village Community Association, INC.

Annual Meeting AGENDA

November 13^th, 2018

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                            Ann

7:05-7:15                                              November 2017 Minutes              Rachael

September 2018 Minutes             Rachael

7:15-7:25                                              Sept. & Oct. Treasurer’s Report                   Zach

2019 Budget                                         Zach

7:25 – 7:35                                           Open Discussion

7:35                                                        Elect of board members followed by Adjournment for Residents

NEXT MEETING – January 8th, 2019 @ 7:00PM

7:45                                                        Executive Session (Board Members)

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Millstone Village Meeting

2017 Annual Meeting Minutes

November 14^th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:06 p.m., on November 14^th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary, and four residents.

Meeting Minutes

Reviewed November 2016 meeting minutes. Motion to approve was made and accepted.

Treasurer’s Report

Rachael reported a balance of $12,540.80 as of October 31^st, 2017.

Went over budget, went over capital improvements.

Open Discussion

Trail has hanging branches. All American Clean up.

One Architectural request from resident present.

Reports of someone driving thru yards.

Report of landscape light out at Lima entrance.

Votes counted – same board members remain for 2018.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:56 p.m. by Ann Strebig.

Minutes submitted by: Rachael Caldwell                                                                      Approved by: Board 11-13-2018

Millstone Village Community Association, INC.

Meeting AGENDA

September 11^th, 2018

7:00PM

 

Board Members

Ann Strebig – President, , Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                                Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         July Minutes                                   Rachael

7:10-7:20                                         July and August  Financials          Zach

Treasurer’s Report                        Zach

7:20-7:30                                         New Business

                                                          Newsletter                                      Ann

7:30-7:35                                         Old Business

7:35 – 7:45                                      Open Discussion

7:45                                                  Adjournment for Residents

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Millstone Village Meeting

Meeting Minutes

September 11^th, 2018

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:05 p.m., on

September 11^th, 2018, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary, and one residents.

Meeting Minutes

Reviewed July minutes, motion to approve was made.

Treasurer’s Report

Reported a balance of $30,675.88 as of July 31^st, 2018 and reported a balance of $26,889.89 as of August 31^st, 2018.

New Business

Newsletter – 2019 meeting dates, dues, improvements, winter, etc. to be included.

Open Discussion

One resident complaint.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:36 PM by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on November 13^th, 2018 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                                      Approved by:  11-13-2018

Millstone Village Community Association, INC.

Meeting AGENDA

July 10^th, 2018

7:00PM

Board Members

Ann Strebig – President, , Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

 

Time                                                Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         May Minutes                                  Rachael

7:10-7:20                                         May and June Financials

Treasurer’s Report                        Zach

7:20-7:30                                         New Business                                                   

Fall garage sale                              Ann

                                                          Architectural requests

7:30-7:35                                         Old Business

7:35 – 7:45                                      Open Discussion

7:45                                                  Adjournment for Residents

NEXT MEETING – September 11^th , 2018@ 7:00PM

7:45                                                  Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

July 10th, 2018

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:09 p.m., on

July 10^th, 2018, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary, Robert Aplin – Attorney and one resident.

Meeting Minutes

Reviewed May minutes.

Treasurer’s Report

Reported a balance of $35,220.32 as of May 31^st, 2018 and reported a balance of $32.897.76 as of June 30^th, 2018.

New Business

Fall garage sale – Sept 6^th, 7^th and 8^th with Hearthstone.

Architectural request.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:39 PM by Ann Strebig. The next HOA meeting will be held on September 11^th, 2018 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                                      Approved by: Board Sept 11^th, 2018

Millstone Village Community Association, INC.

Meeting AGENDA

May 8^th, 2018

7:00PM

Board Members

Ann Strebig – President, , Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                                Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         March Minutes                              Rachael

7:10-7:20                                         March and April

Treasurer’s Report                        Zach

7:20-7:25                                         New Business                               

7:25-7:30                                         Old Business

7:30 – 7:40                                      Open Discussion

7:40                                                  Adjournment for Residents

NEXT MEETING – July 10^th , 2018@ 7:00PM

7:45                                                 Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

May 8^th, 2018

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on

May 8^th, 2018, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Rachael Caldwell – Secretary, June Ball – Accountant, Robert Aplin – Attorney and five residents.

Meeting Minutes

Reviewed March minutes.

Treasurer’s Report

Reported a balance of $33,899.71 as of March 31^st, 2018 and reported a balance of $34,794.20 as of April 30^th, 2018.

New Business

Parks – new equipment.

Signs – for entrances.

Open Discussion

Talked about great American Clean Up and how dumpster was not opened.

There was a damn in the creek near trail holding up water.

A resident presented a letter they received. (not from HOA)

A resident said kids were playing in street.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:14 PM by Ann Strebig. The next meeting will be held on July 10^th, 2018 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                  Approved by: Board 7-10-2018

 

Millstone Village Community Association, INC.

Meeting AGENDA

March 13^th, 2018

7:00PM

 

Board Members

Ann Strebig – President, , Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                               Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         January Minutes                            Rachael

7:10-7:20                                         January and February

Treasurer’s Report                        Zach

7:20-7:30                                         New Business

                                                          Garage Sale                                    Ann

Great American Clean Up            Ann

7:30-7:40                                         Old Business

Entrance information signs         Ann

Parks / Trails / Lights                     Rachael

7:40 – 7:45                                      Open Discussion

7:45                                                  Adjournment for Residents

NEXT MEETING – May 8^th , 2018@ 7:00PM

7:45                                                  Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

March 13^th, 2018

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:05 p.m., on

March 13^th, 2018, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary, June Ball – Accountant, and two residents.

Meeting Minutes

Reviewed and approved January meeting minutes.

Treasurer’s Report

Zach reported a balance of $40,403.63 as of January 31^st, 2018 and reported a balance of $40,493.89 as of February 28^th, 2018. A motion to approve financial reports for January and February and was approved.

New Business

We spoke of entrance signs and will start getting quotes for the signs and installation.

Spoke about Great American Clean up and garage sale date, to collaborate with Hearthstone.

Open Discussion

Talked about dues, expenses, and ponds briefly.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:44p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on May 8^th, 2018 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                  Approved by: Board 7-10-2018

 

 

 

January Monthly Meeting will be held on January 9th, 2018.

Any residents still owing dues can come in person to pay via money order or check.

To see a copy of the late letter, please click —> Millstone Final Notice

 

Millstone Village Community Association, INC.

Meeting AGENDA

January 9^th, 2018

7:00PM

Board Members

Ann Strebig – President, , Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                                Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         2018 Dues                                      Ann

(Refer residents here regarding dues to MVCA Attorney, Robert Aplin)             

7:10-7:15                                         October Minutes                           Rachael

7:15-7:25                                         Treasurer’s Report                        Zach

7:25-7:35                                         New Business

Old Business

7:35 – 7:45                                      Open Discussion

7:45                                                 Adjournment for Residents

NEXT MEETING – March  13^th, 2018@ 7:00PM

7:45                                                  Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

January 10^th, 2018

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:06 p.m., on

January 10^th, 2018, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Rachael Caldwell – Secretary, Rob Aplin – Attorney, June Ball – Accountant.

Meeting Minutes

Reviewed and approved October meeting minutes.

Treasurer’s Report

Rachael reported a balance of $22,275.01 as of November 31^st, 2017 and a balance of $52,697.99 as of December 31^st, 2017.

New Business

Front entrance light – one quote received from LA Electric, need one more quote.

Parks need repair/replacement – spoke of Parkview program.

Tabled talk of Trail Clean up til March meeting – need to cut back trees on trail/hanging branches.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:24p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on March 13^th @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                  Approved by: Board 3-13-2018

Millstone Village Community Association, INC.

Annual Meeting AGENDA

November 14^th, 2017    

7:00PM

Board Members

Ann Strebig – President, , Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                                Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:15                                         November 2016 Minutes             Rachael

September 2017 Minutes            Rachael

7:15-7:25                                         Treasurer’s Report                        Zach

2018 Budget                                   Zach

7:25-7:30                                         New Business

1. Architectural Request

7:30 – 7:40                                      Open Discussion

7:40                                                  Elect of board members followed by Adjournment for Residents

NEXT MEETING – January 9^th, 2018@ 7:00PM

7:45                                                  Executive Session (Board Members)

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Meeting Minutes 

September 10th, 2019 

Opening 

The regular meeting of the Millstone Village Meeting was called to order at 7:01 p.m., on  

September 10th, 2019, at Wallen Baptist Church by Rachael Caldwell. 

Present 

Ann Strebig – President, Rachael Caldwell – Secretary, June Ball – Accountant, and 2 residents present 

Meeting Minutes 

Reviewed minutes for July meeting. Was approved later with all board members reviewing them. 

Treasurer’s Report 

Reported a balance of $31,616.13 as of July 31st, 2019 and reported a balance of $26,135.65 as of August 31st, 2019.  

New Business 

Fall clean up unnecessary, will have spring cleanup. 

Landscape – going to get multiple quotes to redo entrance off Wallen Road. 

Communication boards were requested via a grant offered by City of Fort Wayne. 

Will update automatic email response to have meeting dates. 

Adjournment 

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:48 PM. The next meeting is the Annual HOA meeting, which will be held on November 19th , 2019 @ 7:00 p.m., at Headwaters Church (previously Wallen Baptist). 

Minutes submitted by: Rachael Caldwell        Approved by:   Board 11-14-2017

 

 

 

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

October 10th, 2017       

7:00PM

Board Members

Ann Strebig – President, Ado Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                                Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         September meeting minutes      Rachael

7:10-7:15                                         September Financials                   Zach/June

Treasurer’s Report

7:15-7:20                                         New Business

1.  Bill approvals June
2. Architectural requests

7:20– 7:30                                       Open Discussion

Adjournment for Residents

NEXT MEETING – Annual November 14^th, 2017

7:30                                                  Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

October 10^th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:00 p.m., on October 10^th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Rachael Caldwell – Secretary, and two residents.

Meeting Minutes

Reviewed September meeting minutes. Motion to approve was made and accepted.

Treasurer’s Report

Rachael reported a balance of $20,776.42 as of September 30^th.

New Business

Approved payment of bills. Bills were Centurion (insurance), newsletter postage/cost, and annual due postcards.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:35 p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on November 14th @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                  Approved by: Board 1/9/2018