Millstone Village Community Association, INC.

March Meeting AGENDA

March 9th^th , 2021

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer– Treasurer, Rachael Caldwell – Secretary

Time Item Officer

7:00-7:05 Welcome   Ann

7:05-7:15 January & February Financial.    Jerry

7:15-7:25 Wallen Fountain.     Ann

7:25-7:30 Wallen Entrance / Lights.    Ann/ Rachael

7:30-7:35 Riprap quotes   Ann/Jerry

7:35-7:45 Open Discussion

Meeting Adjourned

NEXT MEETING Tentatively Scheduled – May 11^th , 2021 @ 7:00PM

7:45 Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

March 9^th, 2021

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on March 9^th, 2021 at Headwaters Church.

Present

Ann Strebig – President, Rachael Caldwell – Secretary, Jerry Vandeveer – Treasurer, June Ball – Accountant, and 3 resident present

Minutes

Went over January 2021 meeting minutes, motion was made to approve, approved the minutes.

Treasurer’s Report

Reported a balance of $52,557.42 as of January 31^st 2021 and reported a balance of $49,828.93 as of February 28^th 2021.

New Business/ Old Business

Aquatic Management contract to be signed to continue service of pond maintenance.

A pump for the Wallen entrance pond needs replaced.

Wallen entrance lights are still being troubleshooted.

Multiple quotes for rip rap are continuing to be obtained.

Open Discussion

Architectural request form questions, such as when is it necessary. Answer was that anytime you are making a change to the exterior of the home or footprint of the property such as painting, landscape, in ground pool, and fence the form is needed.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:45PM.

Minutes submitted by: Rachael Caldwell Approved by: Board 5-11-2021

The January association meeting will be held January 12th, 2021, 7PM @ Headwaters Church, 1001 W Wallen Rd, Fort Wayne, IN 46825.

**If you have not paid your $147 annual 2021 dues, you may pay in person at the time above with a check or money order.**

Otherwise please mail your check or money order as soon a possible to:

5651 COVENTRY LANE #226, FORT WAYNE, IN 46804

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Millstone Village Community Association, INC.

January Meeting AGENDA

January 12^th , 2021

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer– Treasurer, Rachael Caldwell – Secretary

Time Item Officer

7:00-7:05 Welcome   Ann

7:05-7:15 November & December Financials  Jerry

7:15-7:25 Riprap Quote(s)     Ann

7:25-7:30 Wallen (fuse blown)       Ann

7:30-7:35 Landscaping Ann

7:35-7:45 Open Discussion

Meeting Adjourned

NEXT MEETING Tentatively Scheduled – March 9^th , 2021 @ 7:00PM

7:45 Executive Session (Board Members)

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 Millstone Village Meeting

Meeting Minutes

January 12^th, 2021

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:02 p.m., on January 12^th, 2021 at Headwaters Church.

Present

Ann Strebig – President, Rachael Caldwell – Secretary, Jerry Vandeveer – Treasurer, June Ball – Accountant, and 1 resident present

Treasurer’s Report

Reported a balance of $26,638.37 as of November 30th, 2020 and reported a balance of $60,420.99 as of December 31^st, 2020.

New Business/ Old Business

Rip Rap – we have two quotes but want one more before making a decision.

Wallen Road Entrance has a electrical issue, must wait til spring to have electrician look at it.

Couple lights outs, will have electrician work on that in spring.

Landscaping, a bush on Medallion is a hazard, needed removed, Jerry will get a quote.

Still need a tree for island on Fox Orchard this spring.

Open Discussion

Wood and Vinyl fencing allowed, no chain link fencing is allowed.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:48PM.

Minutes submitted by: Rachael Caldwell        Approved by:  Board 3-9-2021

 

 

Millstone Village Community Association, INC.

Annual Meeting AGENDA

November 10^th, 2020

7:00PM

 Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer – Treasurer, Rachael Caldwell – Secretary

Time Item Officer

7:00-7:05 Welcome   Ann

7:05-7:15 November 2019 Minutes   Rachael

March 2019 Minutes   Rachael

7:15-7:25 October. Treasurer’s Report Jerry

2021 Budget    Jerry

7:25 – 7:35 Open Discussion

7:35 Elect of board members / proposed budget vote followed by adjournment for residents.

NEXT MEETING – January 12^th, 2021 @ 7:00PM

 

7:40 Executive Session (Board Members)

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Millstone Village Meeting

2019 Annual Meeting Minutes

November 19^th, 2019

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:03 p.m., on November 19th, 2019, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Katilyn Targgart – Treasurer, Rachael Caldwell – Secretary, and three residents.

Meeting Minutes

Reviewed November 2018 and September 2019 meeting minutes. Motion to approve was made and accepted.

Treasurer’s Report

Rachael reported a balance of $22,519.05 as of September 30^th 2019 and a balance of $15,610.91 as of October 31^st, 2019.

Went over budget, went over capital improvements, expected income of $56,007.

Open Discussion

Architectural request – flagpole

Votes counted – Ann Strebig, Ado Kantaeivc, Rachael Caldwell to remain board members, Jerry Vandeveer to join the board.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:02 p.m. by Ann Strebig.

Minutes submitted by: Rachael Caldwell        Approved by: Board, November 10th 2020

 

 

Millstone Village Community Association, INC.

March Meeting AGENDA

March 10th, 2020

7:00PM

 

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer– Treasurer, Rachael Caldwell – Secretary

 

Time Item Officer

7:00-7:05 Welcome  Ann

 

7:05-7:15 January Financials Rachael

February Financials

 

7:15-7:25 Entrances Ann/Rachael

 

7:25 – 7:35 Open Discussion

Meeting Adjourned

NEXT MEETING – May 12^th , 2020 @ 7:00PM

 

7:35 Executive Session (Board Members)

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  Millstone Village Meeting

Meeting Minutes

March 10^th, 2020

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:05 p.m., on March 10^th, 2020, at Wallen Baptist Church.

Present

Ann Strebig – President, Rachael Caldwell – Secretary, Jerry Vandeveer – Treasurer, June Ball – Accountant, and 3 residents present

Meeting Minutes

Reviewed minutes for January meeting.

Treasurer’s Report

Reported a balance of $71,951.90 as of January 31^st, 2020 and reported a balance of $68,666.16  as of February 29^th , 2020.

New Business/ Old Business – None

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:30PM.

Minutes submitted by: Rachael Caldwell        Approved by:  Board, November 10th 2020

 

 

 

Millstone Village Community Association, INC.

January Meeting AGENDA

January 14th, 2020

7:00PM

 

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer– Treasurer, Rachael Caldwell – Secretary

 

Time Item Officer

7:00-7:05 Welcome  Ann

 

7:05-7:15 November Financials Rachael

December Financials

 

7:15 – 7:25 Open Discussion

Meeting Adjourned

NEXT MEETING – March 10th, 2020 @ 7:00PM

 

7:25 Executive Session (Board Members)

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Millstone Village Meeting 

Meeting Minutes 

January 14th, 2020 

Opening 

The regular meeting of the Millstone Village Meeting was called to order at 7:05 p.m., on  

January 14th, 2020, at Wallen Baptist Church by Rachael Caldwell. 

Present 

Ann Strebig – President, Ado Kantaevic – Vice President, Jerry Vandeveer – Treasurer, Rachael Caldwell – Secretary, and 2 residents present 

Treasurer’s Report 

Reported a balance of $23,509.81 as of November 30th, 2019 and reported a balance of $58,804.19 as of December 31st, 2019.  

New Business 

Northland Blvd – Keeps getting hit. 

Adjournment 

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:32 PM. The next meeting is the Annual HOA meeting, which will be held on March 10th, 2020 @ 7:00 p.m., at Headwaters Church (previously Wallen Baptist). 

Minutes submitted by: Rachael Caldwell        Approved by:   Board 3-10-2020

 

 

The annual Millstone Village HOA meeting will be held Tuesday November 19th, 2019. It will be held 7pm at Headwaters Church, previously Wallen Baptist Church.

Millstone Village Community Association, INC.

Annual Meeting AGENDA

November 19^th, 2019

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Katilyn Targgart – Treasurer, Rachael Caldwell – Secretary

Time Item Officer

7:00-7:05 Welcome  Ann

7:05-7:15 November 2018 Minutes  Rachael

September 2019 Minutes  Rachael

7:15-7:25 Sept. & Oct. Treasurer’s Report   Katilyn

2019 Budget   Katilyn

7:25 – 7:35 Open Discussion

7:35 Elect of board members / proposed budget vote followed by adjournment for residents.

NEXT MEETING – January 14th, 2020 @ 7:00PM

 7:40 Executive Session (Board Members)

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Millstone Village Meeting

2018 Annual Meeting Minutes

November 13^th, 2018

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:02 p.m., on November 13^th, 2018, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary, and eleven residents.

Meeting Minutes

Reviewed November 2017 and September 2018 meeting minutes. Motion to approve was made and accepted.

Treasurer’s Report

Rachael reported a balance of $14,117.35 as of September 30^th 2018 and a balance of $19,390.14 as of October 31^st, 2018.

Went over budget, went over capital improvements, expected income of $56,305

Open Discussion

Want trees in park to provide shade.

Woodland Springs Cul-de-sac needs shrubs.

Pond may need rip rap in future due to deteriorating.

Community event possible.

Communication Boards at Entrances.

Mulch – old mulch needs removed as there is excess.

Votes counted – same board members remain for 2019 with the addition of Katilyn Targgart joining the board.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:57 p.m. by Ann Strebig.

Minutes submitted by: Rachael Caldwell        Approved by: Board 11-19-2019

 

 

7pm at Headwaters Church, previously Wallen Baptist Church

Millstone Village Community Association, INC.

Meeting AGENDA

September 10th, 2019

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary

Time Item Officer

7:00-7:05 Welcome          Ann

7:05-7:10 July Minutes    Rachael

7:10-7:20 June and July Treasurer’s Report .      Rachael

7:20-7:30 New Business

Fall Clean up

Communication Board Signage (Grant request pending)

7:30 – 7:40 Open Discussion

7:40 Adjournment for Residents

NEXT MEETING – ANNUAL MEETING

November 19th, 2019@ 7:00PM

7:45 Executive Session (Board Members)

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Meeting Minutes 

September 10th, 2019 

Opening 

The regular meeting of the Millstone Village Meeting was called to order at 7:01 p.m., on  

September 10th, 2019, at Wallen Baptist Church by Rachael Caldwell. 

Present 

Ann Strebig – President, Rachael Caldwell – Secretary, June Ball – Accountant, and 2 residents present 

Meeting Minutes 

Reviewed minutes for July meeting. Was approved later with all board members reviewing them. 

Treasurer’s Report 

Reported a balance of $31,616.13 as of July 31st, 2019 and reported a balance of $26,135.65 as of August 31st, 2019.  

New Business 

Fall clean up unnecessary, will have spring cleanup. 

Landscape – going to get multiple quotes to redo entrance off Wallen Road. 

Communication boards were requested via a grant offered by City of Fort Wayne. 

Will update automatic email response to have meeting dates. 

Adjournment 

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:48 PM. The next meeting is the Annual HOA meeting, which will be held on November 19th , 2019 @ 7:00 p.m., at Headwaters Church (previously Wallen Baptist). 

Minutes submitted by: Rachael Caldwell        Approved by:   Board 11-19-2019

 

 

HELD AT HEADWATER CHURCH PREVIOUSLY KNOWN AS WALLEN BAPTIST.

Millstone Village Community Association, INC.

Meeting AGENDA

July 9^th, 2019

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Ann

7:05-7:10                                              May Minutes                                     Rachael

7:10-7:20                                              May and June Treasurer’s Report    Kaitlyn

7:20-7:25                                              New Business

                                                             Garage Sale Sept 5^th-7^th                 Ann

7:25 – 7:35                                           Open Discussion

7:35                                                        Adjournment for Residents

NEXT MEETING – September 10th, 2019@ 7:00PM

7:45                                                        Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

July 9th, 2019

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:01 p.m., on July 9th, 2019, at Wallen Baptist Church by Rachael Caldwell.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary, June Ball – Accountant, and 6 residents present

Meeting Minutes

Reviewed minutes for May meeting, motion was made to approve.

Treasurer’s Report

Reported a balance of $35,172.65 as of May 31st, 2019 and reported a balance of $32,367.52 as of June 30th, 2019.

New Business

Reminder that going forward garage sales will be held the weekends after Memorial Day and Labor Day.

Stumps in park and off Wallen Road remain and need grounded, will contact the company who removed them. 311 will need reminded of dead tree on Medallion Run.

Open Discussion

Light posts out along trails, not certain which ones or how to communicate which ones, board requested location/pictures. – Need to find a volunteer or to hire electrician.

One dead apple tree in “Spider Park” recently installed by Fort Wayne Trees.

Trailer located in addition

Leaves/Grass in road – needs put in newsletter/website.

Need address for “winter birds”

Solar Panels

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:09 PM. The next meeting is the HOA meeting, which will be held on September 10th, 2019 @ 7:00 p.m., at Headwaters Church (previously Wallen Baptist).

Minutes submitted by: Rachael Caldwell

Millstone Village Community Association, INC.

Meeting AGENDA

May 14^th, 2019

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Rachael

7:05-7:10                                              March Minutes                                 Rachael

7:10-7:20                                              March and April

Treasurer’s Report                          Kaitlyn

7:20-7:30                                              New Business

                                                                Dead tree (Heartland trail)

Arborist

Fall Clean up

7:30 – 7:40                                          Open Discussion

7:40                                                        Adjournment for Residents

NEXT MEETING – July 9^th, 2018@ 7:00PM

7:45                                                        Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

May 14th, 2019

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on

May 14^th, 2019, at Wallen Baptist Church by Rachael Caldwell.

Present

Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary

Meeting Minutes

Reviewed minutes for March meeting, motion was made to approve.

Treasurer’s Report

Reported a balance of $44,818.90 as of March 31st, 2019 and reported a balance of $44,968.29 as of April 30^th, 2019.

New Business

Nick from City of Fort Wayne’s Right of Way came to speak about signs, sidewalks, snow, drainage, kids in street, trip hazards, and tree removal.

Board spoke about dead tree removal expenses, as well as possible dumpster in the fall.

Resident spoke about Dori Pole to deter geese and about fountain pump not in usual location.

Resident asked about lighting for home.

Resident spoke about lights being out near trail.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:21 PM by Rachael Caldwell. The next meeting is the HOA meeting, which will be held on July 9^th, 2019 @ 7:00 p.m., at Headwaters Church (previously Wallen Baptist).

Minutes submitted by: Rachael Caldwell                                                                      Approved by:  Board 7-9-2019