Millstone Village Community Association, INC.

Annual Meeting AGENDA

November 13^th, 2018

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                            Ann

7:05-7:15                                              November 2017 Minutes              Rachael

September 2018 Minutes             Rachael

7:15-7:25                                              Sept. & Oct. Treasurer’s Report                   Zach

2019 Budget                                         Zach

7:25 – 7:35                                           Open Discussion

7:35                                                        Elect of board members followed by Adjournment for Residents

NEXT MEETING – January 8th, 2019 @ 7:00PM

7:45                                                        Executive Session (Board Members)

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Millstone Village Meeting

2017 Annual Meeting Minutes

November 14^th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:06 p.m., on November 14^th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary, and four residents.

Meeting Minutes

Reviewed November 2016 meeting minutes. Motion to approve was made and accepted.

Treasurer’s Report

Rachael reported a balance of $12,540.80 as of October 31^st, 2017.

Went over budget, went over capital improvements.

Open Discussion

Trail has hanging branches. All American Clean up.

One Architectural request from resident present.

Reports of someone driving thru yards.

Report of landscape light out at Lima entrance.

Votes counted – same board members remain for 2018.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:56 p.m. by Ann Strebig.

Minutes submitted by: Rachael Caldwell                                                                      Approved by: Board 11-13-2018

Millstone Village Community Association, INC.

Meeting AGENDA

September 11^th, 2018

7:00PM

 

Board Members

Ann Strebig – President, , Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                                Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         July Minutes                                   Rachael

7:10-7:20                                         July and August  Financials          Zach

Treasurer’s Report                        Zach

7:20-7:30                                         New Business

                                                          Newsletter                                      Ann

7:30-7:35                                         Old Business

7:35 – 7:45                                      Open Discussion

7:45                                                  Adjournment for Residents

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Millstone Village Meeting

Meeting Minutes

September 11^th, 2018

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:05 p.m., on

September 11^th, 2018, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary, and one residents.

Meeting Minutes

Reviewed July minutes, motion to approve was made.

Treasurer’s Report

Reported a balance of $30,675.88 as of July 31^st, 2018 and reported a balance of $26,889.89 as of August 31^st, 2018.

New Business

Newsletter – 2019 meeting dates, dues, improvements, winter, etc. to be included.

Open Discussion

One resident complaint.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:36 PM by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on November 13^th, 2018 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                                      Approved by:  11-13-2018

Millstone Village Community Association, INC.

Meeting AGENDA

July 10^th, 2018

7:00PM

Board Members

Ann Strebig – President, , Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

 

Time                                                Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         May Minutes                                  Rachael

7:10-7:20                                         May and June Financials

Treasurer’s Report                        Zach

7:20-7:30                                         New Business                                                   

Fall garage sale                              Ann

                                                          Architectural requests

7:30-7:35                                         Old Business

7:35 – 7:45                                      Open Discussion

7:45                                                  Adjournment for Residents

NEXT MEETING – September 11^th , 2018@ 7:00PM

7:45                                                  Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

July 10th, 2018

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:09 p.m., on

July 10^th, 2018, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary, Robert Aplin – Attorney and one resident.

Meeting Minutes

Reviewed May minutes.

Treasurer’s Report

Reported a balance of $35,220.32 as of May 31^st, 2018 and reported a balance of $32.897.76 as of June 30^th, 2018.

New Business

Fall garage sale – Sept 6^th, 7^th and 8^th with Hearthstone.

Architectural request.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:39 PM by Ann Strebig. The next HOA meeting will be held on September 11^th, 2018 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                                      Approved by: Board Sept 11^th, 2018

Millstone Village Community Association, INC.

Meeting AGENDA

May 8^th, 2018

7:00PM

Board Members

Ann Strebig – President, , Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                                Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         March Minutes                              Rachael

7:10-7:20                                         March and April

Treasurer’s Report                        Zach

7:20-7:25                                         New Business                               

7:25-7:30                                         Old Business

7:30 – 7:40                                      Open Discussion

7:40                                                  Adjournment for Residents

NEXT MEETING – July 10^th , 2018@ 7:00PM

7:45                                                 Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

May 8^th, 2018

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on

May 8^th, 2018, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Rachael Caldwell – Secretary, June Ball – Accountant, Robert Aplin – Attorney and five residents.

Meeting Minutes

Reviewed March minutes.

Treasurer’s Report

Reported a balance of $33,899.71 as of March 31^st, 2018 and reported a balance of $34,794.20 as of April 30^th, 2018.

New Business

Parks – new equipment.

Signs – for entrances.

Open Discussion

Talked about great American Clean Up and how dumpster was not opened.

There was a damn in the creek near trail holding up water.

A resident presented a letter they received. (not from HOA)

A resident said kids were playing in street.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:14 PM by Ann Strebig. The next meeting will be held on July 10^th, 2018 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                  Approved by: Board 7-10-2018

 

Millstone Village Community Association, INC.

Meeting AGENDA

March 13^th, 2018

7:00PM

 

Board Members

Ann Strebig – President, , Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                               Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         January Minutes                            Rachael

7:10-7:20                                         January and February

Treasurer’s Report                        Zach

7:20-7:30                                         New Business

                                                          Garage Sale                                    Ann

Great American Clean Up            Ann

7:30-7:40                                         Old Business

Entrance information signs         Ann

Parks / Trails / Lights                     Rachael

7:40 – 7:45                                      Open Discussion

7:45                                                  Adjournment for Residents

NEXT MEETING – May 8^th , 2018@ 7:00PM

7:45                                                  Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

March 13^th, 2018

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:05 p.m., on

March 13^th, 2018, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary, June Ball – Accountant, and two residents.

Meeting Minutes

Reviewed and approved January meeting minutes.

Treasurer’s Report

Zach reported a balance of $40,403.63 as of January 31^st, 2018 and reported a balance of $40,493.89 as of February 28^th, 2018. A motion to approve financial reports for January and February and was approved.

New Business

We spoke of entrance signs and will start getting quotes for the signs and installation.

Spoke about Great American Clean up and garage sale date, to collaborate with Hearthstone.

Open Discussion

Talked about dues, expenses, and ponds briefly.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:44p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on May 8^th, 2018 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                  Approved by: Board 7-10-2018