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Community Garage Sale – September 7th, 8th, and 9th (weekend after Labor Day)

Combined Homeowner’s Association Garage Sale on September 7th, 8th, and 9th the weekend after Labor Day.

 

We anticipate holding the sale at the same time as Hearthstone and few other close by neighborhoods.

A Millstone Village board member will put out the community garage sale signs prior to the sale. You may put out your own signs as well. Please remember to pick up your signs after the sale so they do not get discarded. 

Association Meeting – Tuesday , Sept 5th, 2023 @ 7pm

Millstone Village Community Association, INC. www.millstonevillagehoa.com

September Meeting Agenda

September 5th , 2023

7:00PM

Board Members

Rachael Caldwell – President, Lee Keefer – Vice President, Karen Allen – Secretary, Jerry Vandeveer– Treasurer

Time                                        Item                                                                             Officer

7:00-7:05                                  Welcome                                                                      Rachael

7:05-7:10                                  July meeting minutes                                                     Karen

7:10-7:20                                  July Financials                                                              Jerry

August Financials                                                         Jerry

7:20-7:25                                  Coyote sighting                                                             Lee

7:25-7:30                                  Plant trees                                                                    Rachael

7:30-7:40                                  Open Discussion

Meeting Adjourned

Next meeting to be held will be the annual meeting on November 14th, 2023 @ 7pm, at the dupont library.

If interested in volunteering for the Millstone Village Board please email us! 🙂


The bi-monthly meeting of the Millstone Village HOA was held September 5th, 2023 at Dupont Public Library, the meeting was called to order at 7:00 by Rachael.

Attendees: Pres. Rachael Caldwell. VP, Lee Keefer, Treas. Jerry Vandeveer, and 4 Millstone residents.

Motion to start meeting @ 6:59PM by Lee.

The minutes for the July 3rd meeting were read by Rachael. Motion to approve the July minutes was made by Lee and seconded by Jerry.

Jerry read the Treasurers reports.  He reported a beginning balance of $25,673.87 as of July 1st, 2023, and an ending balance of $21,197.77 as of July 31st, 2023.  He also reported the end balance of $20,478.31 as August 31st, 2023. A motion to approve the treasurer report was made by Rachael and seconded by Lee.

Open Discussion: Welcomed a new homeowner in attendance. Talked briefly about the geese around the pond due to being fed. After reported coyote sighting Rachael will call DNR to see what they recommend.  Spoke briefly about planting of new trees; consensus was to plant oaks or maples instead of fruit trees next spring.

Lee made a motion to adjourn the meeting, Jerry seconded. Meeting was adjourned at 7:54pm.

Friendly Reminder – Common Violations

With summer in full swing we wanted to remind Millstone Village residents of some common violations we are seeing.

  • Trailers are not permitted in Millstone Village ungaraged in excess of 48 hours or 8 days in a calendar year. If a trailer is found to be in the neighborhood in excess of the time permitted a letter will be sent asking it be removed immediately.
  • Above ground pools more then 20 inches in height are not permitted. In ground pools are allowed within Millstone Village after an Architectural Request form is submitted with plans for review and approval is given.

The form can be found here: http://www.millstonevillagehoa.com/wp-content/uploads/2023/03/ARCHITECTURAL-Request-form-PDF.pdf

If an above ground pool above 20″ in height is found in the neighborhood a letter will be sent asking it removed immediately.

  • Metal roofing or metal siding is not permitted in Millstone Village. This includes metal gazebos and/pergolas.  If a metal structure is found to be in the neighborhood a letter will be sent asking it to be roofed/shingled to match the house or to be removed immediately.
  • No sheds are permitted in Millstone Village.

The restrictive covenants of the Association of Millstone Village include the following requirement:

“No boat, boat trailer, recreational vehicle, motor home, truck, camper or any other wheeled vehicle shall be permitted to be parked ungaraged on a Lot for periods in excess of 48 hours,
or for a period of which is in the aggregate is in excess of 8 days per calendar year. The term “truck’ as used in this section 6.9 means every motor vehicle designed, used, or maintained primarily for the transportation of property, which is rated one-ton or more.”

“No building, fence, wall, in-ground swimming pool, attached heating panels, or other structure, or basketball goal (whether freestanding or mounted on a residence or garage), freestanding birdfeeder, …shall be commenced, erected, or maintained upon a Lot, nor shall any exterior addition, change or alteration be made to such a structure on a Lot until the plans and specifications showing the nature, kind, shape, height, materials, color, and location of the structure are submitted to and approved by the Architectural Control Committee in writing.”

“Swimming pools: No above ground pool higher than twenty (20) inches is permitted. Only an in-ground pool is permitted and must be fully enclosed by a fence of approved construction (no open construction). The fence must have a six foot height. Cabanas are permitted inside the fence when used to house pump equipment of the in-ground pool only. The design, materials, dimensions and the location of the cabana must be submitted in writing and approved prior to construction by the Architectural Control Committee. ”

“Structures: No unattached structure (tool shed, shack, barn, trailer, mobile home, boat, boat trailer, camper, camper trailer, basement, tent, tree house, dog house, dog run, doll house, burn barrel, or other out-building or recreational-vehicle) shall be located or used on any lot at any time nor used as a residence either temporarily or permanently.”

Heartland Sings will return! August 5th @ 6pm

Heartland Sings ART-V will be back for their third year in a row!

Mark your calendar for August 5th @ 6pm. We will be sending a “save the date” card shortly! 

We are still working out all the details – we hope to have a food truck available to purchase food and drink.

 

Find more info about Heartland sings at the following site – http://www.heartlandsings.org/Concerts/ArtV.aspx 

Association Meeting – Monday, July 3rd, 2023 @ 7pm

Millstone Village Community Association, INC. www.millstonevillagehoa.com  

July Meeting Agenda 

July 3rd , 2023 

7:00PM 

Board Members 

Rachael Caldwell – President, Lee Keefer – Vice President, Karen Allen – Secretary, Jerry Vandeveer– Treasurer 

Time Item Officer 

7:00-7:05 Welcome Rachael 

7:05-7:10 May meeting minutes Karen  

7:10-7:20 May Financial’s Jerry 

June Financial’s Jerry 

7:20-7:30 Trailers and common violations 

7:30-7:40 Open Discussion 

Meeting Adjourned  

Next meeting to be held Sept 5th, 2023


The bi-monthly meeting of the Millstone Village HOA was held July 3, 2023 at Dupont Public Library, the meeting was called to order at 7:00 by Rachael.

Attendees: Pres. Rachael Caldwell. VP, Lee Keefer, Treas. Jerry Vandeveer, Secy, Karen Allen and 5 Millstone residents.

The minutes for the May 15th meeting were read by Secy, Karen Allen.  Approved by Lee and seconded by Jerry.

Treas, Jerry Vandeveer read the Treasurers report.  He reported a beginning balance of

$52, 778.69 as of  May 1st, 2023.  Ending balance of $40,110.65 as of May 31st, 2023.  He also reported the end balance as of June 30th, 2023 as $25, 673.87. The treasurers reports were approved by Rachael and seconded by Karen.

Old Business:  The RipRap project for the Northland Blvd Pond has been completed by B Square.  They also dug up a tree stump left when the willow tree was cut down last year and reseeded the grounds as needed.   (Sidenote: We think they did an excellent job !!)

Update:  The City has made the repairs to the sidewalk by 1016 Oak Bay Run.  However, we are still waiting on them to fix what appears to be a water man break at the intersection of  Oak Bay Run by Silver Springs.  Lee will make another call to the City.

New Business:  a Home Owner received a letter, we explaining how the another resident had sent in a complaint about her trailer being parked over the 8 day allotted time.

Another resident asked about a fishing boat being parked in his driveway 3 days at a time off and on.  We explained the guidelines say 8 days total.

We had a request to clean up weed at the Fox Orchard Cul de Sac.  Rachael will let lawn maintenance company know.

Heartland Sings will once again perform in the Oak Bay Common Area.    This years show will be a variety show on Sat Aug 5, beginning at 6 PM.     We are still working on getting a food truck but can’t promise.   Bring your lawn chairs and/or blanket.    Save the date postcards will be sent out.

We had a complaint about a Church Van being parked on Brittany Place. It doesn’t appear like the owner move it very often.   There is nothing we can do but Rachael will contact our Police liaison, Kevin Peeper.

Approved by board on Sept. 5th, 2023

 

Community Garage Sale June 1st-3rd

Combined Homeowner’s Association Garage Sale will be held on June 1st, 2nd, and 3rd, the weekend after Memorial Day.

A Millstone Village board member will put out the community garage sale signs and banners prior to the sale. You may put out your own signs as well. Please remember to pick up your signs after the sale so they do not get discarded. 

NOTE: The fall garage sale will be held the weekend after Labor Day, Thursday thru Saturday September 7th-9th.

Association Meeting – Monday, May 15th, 2023 @ 7pm

Millstone Village Community Association, INC.           www.millstonevillagehoa.com 

May Meeting Agenda 

May 15th, 2023 

7:00PM 

Board Members 

Rachael Caldwell – President, Lee Keefer – Vice President, Karen Allen – Secretary, Jerry Vandeveer– Treasurer 

Time Item Officer 

7:00-7:05 Welcome – Rachael 

7:05-7:10 March meeting minutes – Karen 

7:10-7:20 March Financial’s – Jerry 

April Financial’s – Jerry  

7:20-7:30 Rip Rap and maintenance update  

7:30-7:40 Architectural Request Form not being used. 

Resident dumping water on common ground. 

7:40-7:50 Open Discussion 

Meeting Adjourned 

  Next meeting to be held July 3rd, 2023 @ 7pm


Opening: The bi-monthly Millstone HOA meeting was held May 15th at Dupont Library. The meeting was called to order at 7:01 p.m. by Lee Keefer.

Attendees: President, Rachael Caldwell, Vice Pres. Lee Keefer, Treasurer Jerry Vandeveer, and Secretary Karen Allen.

Meeting Minutes: The minutes for the March 13 meeting were read by Karen Allen and approved by Lee, Seconded by Rachael.

Treas, Jerry Vandeveer read the Treasurer’s report. Beginning balance as of March 1st of $61,030.61 and ending balance on March 31st of $59,685.48 and an ending balance on April 28thof $52,778.69. The report was approved by Karen Allen and seconded by Lee Keefer.

Old Business: The sidewalk by 1016 Oak Bay has not been repaired. Rachael will call 311 again to ask for the city to repair.

All 6 islands have been spruced up by B Squared. B Squared also was awarded the contract to rip rap the pond at the Northland entrance. Millstone was not successful in getting help w/ a grant, but the businesses along Northland will help w/ the costs associated w the much-needed rip rap for that pond.

The unruly stumps along Medallion have been removed by the City. Also, the street signs at Polo Run and Northland have been reattached to the pole.

New business: The common areas have been sprayed for weed control.Several residents asked about the very tall grass in the 3 median islands on Northland. Those are owned and maintained by the City. Residents were advised to call 311 to report.

The Board has received several inquiries about changes to home owners property. We appreciate those that have followed the rules and for approval for improvements before inception. However, we have had some who made changes without approval. We are working w/ those homeowners to get plans submitted for approval. We do NOT want to be forced to make owners incur extra expense because of changes that do not follow the Association Covenants.

The Board has signed a contract W/ Heartland Sings to perform again this summer. The date will be August 5th at 6pm. Save the date cards will be sent out.

The July meeting will by held July 3rd at Dupont Library at 7pm. Everyone is welcome to join. A motion was made at 7:45 to adjourn the meeting by Karen and seconded by Jerry.

Respectfully submitted, Karen Allen, Secretary 

Approved by the board on July 3rd, 2023.

Association Meeting – Monday, March 13th, 2023 @ 7pm

Millstone Village Community Association, INC.           www.millstonevillagehoa.com 

March Meeting Agenda 

March 13th, 2023 

7:00PM 

Board Members 

Rachael Caldwell – President, Lee Keefer – Vice President, Karen Allen – Secretary, Jerry Vandeveer– Treasurer 

Time Item Officer 

7:00-7:05 Welcome Rachael 

7:05-7:10 January meeting minutes Karen 

7:10-7:20 January Financial’s Jerry 

                   February Financial’s Jerry  

7:20-7:25 Update on 2023 dues / Liens Rachael 

7:25-7:30 Update on 2022 pond maintenance reimbursement Rachael 

7:30-7:40 Rip Rap quotes for 1st pond, grant application(s) Lee/Rachael 

7:40-7:45 Fruit trees – fertilized Rachael 

7:45-8:00 Open Discussion 

Meeting Adjourned 

Next meeting – May 15th, 2023


Opening: The Bimonthly meeting was held at Dupont Library on March 13th, 2023.  Rachael called the meeting to order at 7:01pm. 

Attendees:  President Rachael Caldwell, V.P. Lee Keefer, Treas. Jerry Vandeveer, and Secy. Karen Allen  

Meeting minutes: The minutes for the January meeting were read by Karen Allen. Lee accepted; Jerry seconded. 

Treasurers report: Tres. Jerry Vandeveer read the Treasurers report. Beginning balance as of Jan 1st was $37,475.64. Jan Paid out $1,810.52 and income of $24,682.11. Leaving a balance as of Jan 31st of $60,347.23.  Feb payout $1,344.62 and income of $2,028.00 leaving a balance of $61,030.61 on Feb 28, 2023. 

Rachael made a motion to accept the Treasurer reports and Lee seconded. 

Old Business: As of March 3rd – 8 homeowners were delinquent in paying 2023 dues, 8 liens were placed. Any fees association with a lien will be the homeowner’s responsibility.    

1016 Oak Bay sidewalk issues were addressed.  The city stated will repair in the Spring after the ground thaws.    

We have 3 rip rap quotes for the first pond. Rachael applied for the $5000 Grant from the City to help pay for that expense. We obtained three quotes, and the lowest quote was $14,825.00 from B Squared.  

We got a $500 minimum quote ($50 each) from Signature Lawn to fertilize the 10 fruit trees that were planted last year, plus any other fruit trees on our Association property will be fertilized. 

New business:  Several residents have asked about the unruly stumps along Medallion.  Those trees were planted by the city and died, leaving unsightly stumps. They should be maintained by the city.  Rachael will call to ask that they remove and/or grind the stumps down. 

Reminder: The Spring Garage Sale will be Thurs-Sat June 1st –3rd  and Fall Garage Sale will be Sept 7th –9th. Banners and signs will be put out as well as plenty of advertising will be sent out. Homeowners are encouraged to put their own individual signs for their sales and pick them up after the sale. 

We will call to get the Polo Run and Northland Street signs, reattached to the post. 

Lee made a motion to adjourn at 7:50.   Karen seconded 

Minutes submitted by Secy, Karen Allen – Approved by the board on May 15th, 2023

Next meeting to be held May 15th, 2023