Millstone Village Community Association, INC.
Annual Meeting AGENDA
November 15th, 2016
7:00PM
Board Members
Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance
Time Item Officer
7:00-7:05 Welcome Nicole
7:05-7:15 Oct 2016 Minutes/Nov 2015 Minutes Rachael
7:15-7:25 Treasurer’s Report/2016 Budget Christina
7:25-7:30 New Business
1. Architectural Requests
7:30 – 7:45 Open Discussion
7:45 Elect of board members followed by Adjournment for
Residents.
NEXT MEETING – January 10th, 2017@ 7:00PM
7:55 Executive Session (Board Members)
Parents: if your children will be going trick or treating without you please emphasis the importance of safety to your children. Here are some tips to keep children safe in our community.
MOST IMPORTANTLY ~ there have been reports of suspicious vehicles in the area offering rides to children, tell your children it is never acceptable to get in a vehicle with a stranger no matter what.
Law enforcement authorities should be notified immediately of any suspicious or unlawful activity!
Leaf pick up will be the weeks of October 24th – 28th and again November 14 – 18th.
An exact day will be posted on www.cityoffortwayne.com/leaves
The website is updated daily.
Please do not sweep your leaves into the street as it may clog the drains if it rains. Also, if you prefer to bag your leaves call 311 to have them pick up within two business days.
Millstone Village Community Association, INC.
Monthly Meeting AGENDA
October 11th, 2016
7:00PM
Board Members
Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance
Time Item Officer
7:00-7:05 Welcome Nicole
7:05-7:10 September Minutes Rachael
7:10-7:15 Treasurer’s Report Christina
7:15-7:25 New Business/Old Business
7:25 – 7:35 Open Discussion
Adjournment for Residents
NEXT MEETING – ANNUAL MEETING NOVEMBER 15th @ 7PM
7:35 Executive Session (Board Members)
Millstone Village Meeting
Meeting Minutes
October 11th, 2016
Opening
The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on October 11th, 2016, at Wallen Baptist Church by Nicole Tribble.
Present
Nicole Tribble – President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance, Rob Aplin – Attorney, June Ball – Accountant, and four residents
Approval of Minutes
Reviewed September meeting minutes, a motion was made to approve, seconded for approval.
Treasurer’s Report
June and Christina presented the financials for September, reporting a balance of $9,002.62 on September 30th.
New Business
Reviewed one architectural request.
Board approved that Rob update/file Millstone Village HOA Business Entity by October 31st.
Open Discussion
Resident mentioned wires showing near pond and also asked about tree removal of dead trees near Wallen Road entrance. Board stated we would consider tree removal next year as sidewalk/pond area repair was top priority this year.
Adjournment
A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:34 p.m. by Nicole Tribble. The next meeting is the Annual HOA meeting, which will be held on November 15th, 2016 @ 7:00 p.m., at Wallen Baptist Church.
Minutes submitted by: Rachael Caldwell Approved by: Board 11/15/2016
Millstone Village Community Association, INC.
Monthly Meeting AGENDA
September 13th, 2016
7:00PM
Board Members
Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance
Time Item Officer
7:00-7:05 Welcome Nicole
7:05-7:10 August Minutes Ann
7:10-7:15 Treasurer’s Report Christina
7:15-7:20 New Business
Old Business
7:25 – 7:35 Open Discussion
Adjournment for Residents
NEXT MEETING – October 11th, 2016 @ 7:00PM
7:35 Executive Session (Board Members)
Millstone Village Meeting
Meeting Minutes
September 13th, 2016
Opening
The regular meeting of the Millstone Village Meeting was called to order at 7:05 p.m., on September 13th, 2016, at Wallen Baptist Church by Nicole Tribble.
Present
Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rob Aplin – Attorney, June Ball – Accountant, and three residents
Approval of Minutes
Reviewed August meeting minutes, a motion was made to approve, seconded for approval.
Treasurer’s Report
June and Christina presented the financials for August, reporting a balance of $13,848.52 on August 31st.
New Business
Reviewed two architectural requests.
Old Business
Call Harlow to get update ETA on sidewalk project.
Open Discussion
Heard from resident – they suggested a suggestion box, a reward for nicest looking house, and spotlight for homeowners.
Adjournment
A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:45 p.m. by Nicole Tribble. The next general meeting will be held on October 11th, 2016 @ 7:00 p.m., at Wallen Baptist Church.
Minutes submitted by: Rachael Caldwell Approved by: Board 10/11/2016
Millstone Village will be teaming up with Hearthstone to hold a garage sale September 15th – 17th!
Millstone Village Community Association, INC.
Monthly Meeting AGENDA
August 9th, 2016
7:00PM
Board Members
Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance
Time Item Officer
7:00-7:05 Welcome Nicole
7:05-7:10 July Minutes Rachael
7:10-7:15 Treasurer’s Report Christina
7:15-7:30 New Business
Old Business
1. Garage sale / Newsletter
7:30 – 7:40 Open Discussion
Adjournment for Residents
NEXT MEETING – Sepetember 13th, 2016 @ 7:00PM
7:40 Executive Session (Board Members)
Millstone Village Meeting
Meeting Minutes
August 9th, 2016
Opening
The regular meeting of the Millstone Village Meeting was called to order at 7:07 p.m., on August 9th, 2016, at Wallen Baptist Church by Nicole Tribble.
Present
Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Rob Aplin – Attorney, and June Ball – Accountant.
Approval of Minutes
Reviewed July meeting minutes, Nicole made a motion to approve, seconded for approval.
Treasurer’s Report
June and Christina presented the financials for July, reporting a balance of $13,649.60 on June 31st.
New Business
No new business to present.
Open Discussion
Discussed a fall garage sale, will email Hearthstone again and/or pick our own date soon.
Discussed newsletter, board is planning to send out in October.
Discussed sidewalk repair, Harlow Enterprises was contacted and we are being told the sidewalk repair will now be done in September.
Adjournment
A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:44 p.m. by Nicole Tribble. The next general meeting will be held on September 13th, 2016 @ 7:00 p.m., at Wallen Baptist Church.
Minutes submitted by: Rachael Caldwell Approved by: Board Sept 13th, 2016
Millstone Village Community Association, INC.
Monthly Meeting AGENDA
July 12th, 2016
7:00PM
Board Members
Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance
Time Item Officer
7:00-7:05 Welcome Nicole
7:05-7:10 June Minutes Rachael
7:10-7:15 Treasurer’s Report Christina
7:15-7:30 New Business
Old Business
7:30 – 7:40 Open Discussion
Adjournment for Residents
NEXT MEETING – August 9th, 2016 @ 7:00PM
7:40 Executive Session (Board Members)
Millstone Village Meeting
Meeting Minutes
July 12th , 2016
Opening
The regular meeting of the Millstone Village Meeting was called to order at 7:08 p.m., on July 12th, 2016, at Wallen Baptist Church by Nicole Tribble.
Present
Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance, Rob Aplin – Attorney, June Ball – Accountant, and five residents.
Approval of Minutes
Reviewed June meeting minutes, motion was made for approval and seconded for approval.
Treasurer’s Report
June and Christina presented the financials for June, reporting a balance of $17,593.89 on June 30th.
Approved address change to: 3108 Lower Huntington Road, Fort Wayne IN 46829-2467
New Business
Reviewed 2 Architectural Control Applications with residents present, one approval was made.
Open Discussion
Discussed a fall garage sale, currently collaborating with Hearthstone on a date.
Discussed sidewalk repair, Harlow Enterprises has it scheduled for August.
Reviewed possible welcoming committee paperwork to be given to new Millstone Village homeowners.
Adjournment
A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:02 p.m. by Nicole Tribble. The next general meeting will be held on August 9th, 2016, 7:00 p.m., at Wallen Baptist Church.
Minutes submitted by: Rachael Caldwell Approved by: Board 8/09/2016
Millstone Village Community Association, INC.
Monthly Meeting AGENDA
June 14th, 2016
7:00PM WALLEN BAPTIST CHURCH
Board Members
Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance
Time Item Officer
7:00-7:05 Welcome Nicole
7:05-7:10 April/May Minutes Rachael
7:10-7:15 Treasurer’s Report Christina
7:15-7:30 New Business
7:30 – 7:40 Open Discussion
Adjournment for Residents
NEXT MEETING – July 12th, 2016 @ 7:00PM
7:40 Executive Session (Board Members)
Millstone Village Meeting
Meeting Minutes
June 14th, 2016
Opening
The regular meeting of the Millstone Village Meeting was called to order at 7:06 p.m., on June 14th, 2016, at Wallen Baptist Church by Nicole Tribble.
Present
Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance, Rob Aplin – Attorney, June Ball – Accountant, and seven residents
Approval of Minutes
Reviewed May and April meeting minutes, motion was made for approval and seconded for approval.
Treasurer’s Report
June and Christina presented the financials for May, reporting a balance of $22,376.19 on May 31st.
New Business
Reviewed 3 Architectural Control Applications with residents present, 3 approvals were made with stipulation of completion by October 1st.
Discussed a fall garage sale, board will contact Hearthstone and try to collaborate with their fall garage sale.
Discussed sidewalk repair, Nicole has signed the agreement and is getting it back to Harlow Enterprises.
Open Discussion
Discussed with residents the small flags that have been appearing around the addition, it is “Baseline Communications”, Nicole spoke with them via phone and did not get an answer as to what they are for.
Discussed dying or dead landscaping, will look into options for removal.
Adjournment
A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:59 p.m. by Nicole Tribble. The next general meeting will be held on July 12th, 2016, 7:00 p.m., at Wallen Baptist Church.
Minutes submitted by: Rachael Caldwell Approved by: Board, July 12th, 2016