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Association Meeting – July 11th, 2017

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

July 11th, 2017

7:00PM

Board Members

Ann Strebig – President, Ado Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                                Item                                                Officer

7:00-7:05                                         Welcome                                        Ann

7:05-7:10                                         May meeting minutes                  Rachael

7:10-7:15                                         May & June Financials /               Zach

Treasurer’s Report

7:15-7:20                                         New Business

  1. Bill approvals June/Zach

7:20– 7:30                                       Open Discussion

Adjournment for Residents

NEXT MEETING – August 8th, 2017 @ 7pm

7:30                                                  Executive Session (Board Members)

Millstone Village Meeting

Meeting Minutes

July 11th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:08 p.m., on July 11th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Zack Meyer – Treasurer, Rachael Caldwell – Secretary, Rob Aplin – Attorney, and one resident.

Meeting Minutes

Reviewed May minutes. Motion to approve was made and accepted.

Treasurer’s Report

Zach reported a balance of $32,931.22 for May 31st, 2017. Zach also reported a balance of $29,297.14 for June 30th, 2017.

New Business

Approved bill for Aquatic Management for $3,708.20 (pond pump replacement), Quarterly Insurance for $284.00 and bill for accountant, June Miller for $45 (monthly fee)

Open Discussion

Resident showed concern for removal of tree, we assured him when trees are cut down the wood is left in the woods, in its natural habitat.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:28 p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on August 8th, 2017 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                  Approved by:Board 9-12-2017

 

 

 

 

 

Association meeting – May 9th, 2017

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

May 9th, 2017   

7:00PM

Board Members

Ann Strebig – President, Alag Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Ann

7:05-7:10                                              March meeting minutes                  Rachael

7:10-7:20                                              March & April Financials/              Zach

Treasurer’s Report

7:20-7:30                                              New Business

  1. Bill approvals                                                                                             June
  2. Architectural requests                                                                              Rachael

7:30– 7:40                                            Open Discussion

Adjournment for Residents

NEXT MEETING – June 13th, 2017 @ 7pm

7:40                                                        Executive Session (Board Members)

Millstone Village Meeting

Meeting Minutes

May 9th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:10 p.m., on May 9th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Zack Meyer – Treasurer, Rachael Caldwell – Secretary, Rob Aplin – Attorney, June Ball, Accountant

Meeting Minutes

Reviewed March minutes. Motion to approve was made and accepted.

Treasurer’s Report

Zach reported a balance of $45, 492.16 for March 31st, 2017. Zach also reported a balance of $35,658.67 for April 30th, 2017.

New Business

Approved bill for Centurion Title company for $72.00, and bill for accountant, June Miller for $45 (monthly fee)

Open Discussion

No discussion

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:20 p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on June 13th, 2017 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                  Approved by: BOARD 7/11/17

 

 

 

 

Bridge is repaired!

Millstone Residents,

Please know that the bridge has now been repaired. We were able to collaborate with Knot Just Decks in Fort Wayne. They did a wonderful job, if you need any repairs on your property they can be reached at (260) 745-0337.

Soon a new fence will be up near the ponds, that work is being done by R&C Fence. Also if any repair is needed on your property they can be reached at (260) 478-7667.

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GREAT AMERICAN CLEAN UP ~ Saturday, May 27th, 2017

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Millstone will partake in the GREAT AMERICAN CLEAN UP on May 27th, The dumpster will be dropped of around 8am and picked up sometime around 2pm. (Information on location of where dumpster will be, soon to come)

NEIGHBORHOOD CLEANUP PROGRAM RULES:

Materials that cannot be put into the container/truck include:

Anti-freeze Chemicals

Tires

Appliance with Freon

Fire Extinguishers

Used Oil

Asphalt

Fluorescent Bulbs

Concrete

Auto Fluids

Freon Refrigerant

Leaves

Auto Parts

Hazardous Waste Liquids

Electronics

Paint

Explosives

Mercury

Pesticides

Compressed Gas

Lead

Acid Batteries

Herbicides

Radioactive Materials

Special Waste

Fertilizers

Do Not Overfill the container. Debris must not hang over the sides or stick up higher than the sides of the container, and the door must be able to close.

The clean up/dumpster program is offered to communities in Fort Wayne for free, PLEASE DO NOT put items in the dumpster that are on this list, otherwise we may not be able to continue doing this program with the City of Fort Wayne.

Great American Cleanupimages

Association meeting – March 14th, 2017

*THERE WAS NO FEBRUARY MEETING HELD*

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

March 14th, 2017            

7:00PM

Board Members

Ann Strebig – President, Alaga Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary/a

Time                                        Item                                        Officer

7:00-7:05                                  Welcome                                             Ann

7:05-7:10                                  January meeting minutes             Rachael

7:10-7:20                                  January & February                         Zach

Treasurer’s Report

7:20-7:30                                   New Business

  1. Bill approvals                                                                              June/Zach
  2. Fence Quote (R&C)                                                                    Rachael

7:30– 7:45                                Open Discussion

Adjournment for Residents

NEXT MEETING – April 11th, 2017 @ 7pm

7:45                                            Executive Session (Board Members)

Millstone Village Meeting

Meeting Minutes

March 14th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:06 p.m., on March 14th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Zack Meyer – Treasurer, Rachael Caldwell – Secretary , Rob Aplin – Attorney, and five residents

Meeting Minutes

Reviewed January and February minutes. Motion to approve was made and accepted.

Treasurer’s Report

Rachael presented the financials for January and February, reporting a balance of $43,648.67 on January 31st, 2017 and a balance of $45,036.62 on February 28th, 2017.

New Business

Reviewed quote from R&C Fence for fence near/between two ponds. Total was $1,250.00. A motion to approve the fence quote was made, quote was approved. Rachael is to contact R&C Fence and get contract signed.

Resident had architectural request for a deck to be built. Board reviewed the request and approved.

Open Discussion

Resident expressed concerns about trees in common ground and prior storm damage. Let him know the board has been working with Rescue Lawn to get areas cleaned up.

Resident had questions regarding sheds. Response was sheds are not permitted. Also resident expressed concern about chicken coop in addition. It has since been investigated and the chicken coop is on a property adjacent to Millstone Village.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:47 p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on April 11th, 2016 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                   Approved by: Board on 5/09/2017

 

 

 

Association meeting – January 10th, 2017

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

January 10th, 2017           

7:00PM

Board Members

Ann Strebig – President, Alag Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary/Maintenance

 

Time                                        Item                                        Officer

7:00-7:05                                   Welcome                                             Ann

7:05-7:10                                    2017 Dues                                           Ann

(Refer residents here regarding dues to

MVCA Attorney, Robert Aplin) 

7:10-7:20                                   Treasurer’s Report                          Zach/June

7:20-7:40                                   New Business

  1. Bill approvals                                                                             Rachael/June
  2. Welcome Packets                                                                       Amber

Old Business

  1. Fence near pond                                                                        Rachael
  2. Signs/Benches                                                                           Ann/Rachael

 

7:40– 7:45                                   Open Discussion

Adjournment for Residents

NEXT MEETING – February 14th, 2017 @ 7pm

7:45                                                        Executive Session (Board Members)

Millstone Village Meeting

Meeting Minutes

January 10th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:01 p.m., on January 10th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Alag Kantarevic – Vice President, Zack Meyer – Treasurer, Rachael Caldwell – Secretary , Rob Aplin – Attorney, June Ball – Accountant, and three residents

Treasurer’s Report

June presented the financials for Nov-Dec, reporting a balance of $48,638.72 on December 31st, 2016. Two outstanding check to Harlow and Leeper’s Lawn Service comes to $7,746.00.

New Business

Approved bills to Bluehost, AEP, Rescue Lawn, Cincinnati Insurance, and June Ball to combined amount of $1,806.77.

Resident Amber Harris spoke about the welcome packet that will be given out to new homeowners.

Old Business

Fence/Pond area – Fence will be replaced in spring.

Spoke about if signs for the entrances or new benches would be feasible.

Open Discussion

A Resident mentions snow removal and asked if salt was an option – board responded we would be quoting the cost of salt.

A Resident spoke of sheds, board responded sheds are not permitted in Millstone unless it is an attached dwelling likewise the current houses siding and roof. An architectural request would be needed.

A Resident spoke about volunteering and helping with maintenance.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:56 p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on February 14th, 2016 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                        Approved by: Board March 14, 2017

Christmas Lights & Decorations. Trash can storage.

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The deadline for removal of Christmas lights and decoration has past per the covenants for Millstone Village. While we understand we have had cold weather and high winds, we ask that anyone who still has them visible please remove them as soon as they can please.

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Also a friendly reminder per the Fort Wayne City code – trash can and recycling cans are to be stored 10ft from the front of the house, it does not set a good precedent to have trash can and recycling cans visible. We all wish to maintain and increase our home value so please lets keep Millstone Village looking great!

Thank you,

Millstone Village Board

SNOW REMOVAL ~ SALT BARRELS

Update: Snow barrels now have salt in them.

With winter in full swing we would like to REMIND our residents that the snow plow company we use does their best, however when vehicles are parked on the streets it hinders their ability.

Please be considerate of your neighbors and the neighborhood by parking your vehicles on your driveway when snowfall is expected. This will allow the plowers to do a better job and also eliminate possible damage to vehicles by any plow.

Also below is a link in regards to the Fort Wayne salt barrel program. When the city was called the board was told the city is still participating in leaf clean up season and that the salt barrels would be filled the week after Christmas unless they expected a significant amount of snowfall before then, in that case they would fill them sooner.

http://www.cityoffortwayne.org/publicworks/street-department/salt-barrels.html