The January Millstone Village Association Meeting will be held at the Dupont Library on January 14th  @ 7pm.

536 E Dupont Rd, Fort Wayne, IN 46825

The Annual Millstone Village Community Association meeting will be held at the Dupont Library on TUESDAY, NOVEMBER 12th, 2024 at 6pm until 7pm. Please note the time change of 6pm and limited until 7pm due to the library’s schedule.

 

Due’s invoices will be mail after the November 12th meeting, the 2025 annual dues will be due by January 1st, 2025.

 

Millstone Village Community Association, INC. 

Annual Meeting AGENDA 

November 12th, 2024 

6:00PM 

Board Members 

Rachael Caldwell – President, Lee Keefer– Vice President, Austin Waikel – Treasurer, Joel Targgart– Secretary 

Time               Item                           Officer 

6:00-6:05   Welcome                           Rachael 

6:05-6:15   November 2023 Minutes  Rachael 

                   September 2024  Minute.     Joel  

6:15-6:30.    September Financials         Austin 

                       October Financials              Austin 

                         2025 Budget                       Rachael 

6:30 -6:45.   Elect of board members / proposed budget / dues increase vote. 

(No need for 2025 dues increase) 

6:45 – 7:00.   Open Discussion/Wrap up 

7:00 Adjournment 

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The annual meeting of the Millstone Village HOA was held at Dupont Library on November 19, 2023.    The meeting was called to order at 7:00 by Lee Keefer. 

Attendees: Pres, Rachael Caldwell, VP – Lee Keefer, Secretary- Karen Allen  and 3 Millstone residents. 

The minutes for the Nov, 2022 meeting were read by Rachael.    The minutes were approved by Lee And seconded by Karen. 

The minutes for the Sept, 2023 meeting were read by Karen.    Approved and seconded by Lee and Rachael respectively. 

The Treasurer’s report was read by Rachael.   Beginning balance of $ 20,478.31 on 9.1.23      ending balance of $ 16,827.21 on 9.29.23. The ending balance was $14.338.15 on 10.31.23.   The report was approved and seconded by Lee and Karen. 

New Business:  Rachael reported that the annual Millstone dues postcards have been printed and mailed.    Dues remain the same at $156 per home.  

There was a traffic accident where another truck ended up the pond at the Northland entrance.   Rachael successfully got us a check from State Farm to cover the damages $3200.    The damage to the new rip rap has been repaired by Square D.    

The City has agreed to install a guard rail which will be placed between the 2 handicap sidewalks at that entrance. 

A ballot was passed out to elect officers for the 2024 Board.   There were no nominations for new members.   All existing members agreed to accept another term.   On the same ballot was a vote to NOT raise our annual dues and they would remain $156 per home.   The votes were tallied.   Board members re-elected and dues remain for 2024. 

It was reported that the edging is rotting on the Medallion Park common area. The original company who installed the edging gave us a quote which seems unreasonable.   Rachael is going to obtain a price to fix the edging, adding mulch and possibly install a new sit and spin.  We will remove the exposed rebar soon get a lead time for fixing the edging in the Spring.   

A discussion began again about rip rap on the Wallen Rd entrance pond.    Lee suggested in the Sept meeting that the Wallen Rd ditch problems needs to be resolved first.   He will reach out to Pat Jolly.   The ditch is in the right of way so it is the City’s responsibility to fix the problem. 

Another discussion was addressed about replacing the waterproof box for the Wallen pump.   Lee will reach out to Lan Con about an estimate.    

A suggestion was made to have a listing and a map of the Spring and Fall Garage Sales.   We will try to come up w a plan to get the word out.   Karen agreed to look into that. 

Lee made a motion to adjourn the meeting at 7:55.    Karen seconded.   Meeting adjourned. 

Respectfully Submitted  

Secy – Karen Allen 

The July Millstone Village Association Meeting will be held at the Dupont Library on July 9th @ 7pm.

536 E Dupont Rd, Fort Wayne, IN 46825

Millstone Village Community Association, INC. www.millstonevillagehoa.com

July  Meeting Agenda

July 9^th , 2024

7:00PM

Board Members

Rachael Caldwell – President, Lee Keefer – Vice President, Austin Waikel – Treasurer/Secretary

Time                 Item                                         Officer

7:00-7:05        Welcome                                      Rachael

7:05-7:10         May Meeting minutes                    Austin

7:10-7:15         May/June Financials                      Austin

7:15-7:20        Old Business

• 2024 Dues update Rachael

7:20 – 7:30       New business

• Secretary position available

7:30-7:40        Open Discussion

7:40                   Meeting Adjourned

Next meeting to be held will be in September 2024.

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MVCA July 2024 Meeting Minutes. 

The meeting was held at the DuPont library on July 7th and was called to order by Rachael at 6:58pm. 

Attendees: Rachael, Lee Keefer, Austin Waikel, Joel Tarrgart and 3 residents 

Rachael read the minutes from the May meeting. Lee made motion to approve and Rachael second.. 

Austin read the financial report which showed a beginning balance on 5.1.24 of $66,094.95 and a closing balance of $55,933.01 on 5.31.24 and a closing balance of $35,128.65 on 6.28.24. Lee made a motion to approve and Rachael second. 

Discussed dues owing, out of 9 liens, 7 remained.  

Discussed secretary position being open, as Karen had resigned. Joel had expressed interest, Rachael nominated him to the board, Lee and Austin approved. 

Trail near Medallion still flooding when excessive rain, Lee is going to take a look. 

Tree near Wallen Road entrance needed trimmed back, Rachael is going to talk to lawn service. 

Rachael made a motion to adjourn meeting at 7:22, meeting adjourned. 

Minutes submitted by Rachael 

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The May MVCA meeting will be held at the Dupont Library on Tuesday, May 7th @ 7pm.

 

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Millstone Village Community Association, INC. www.millstonevillagehoa.com

March Meeting Agenda

May 6th , 2024

7:00PM

Board Members

Rachael Caldwell – President, Lee Keefer – Vice President, Karen Allen – Secretary, Austin Waikel – Treasurer

Time Item Officer

7:00-7:05 Welcome Rachael

7:05-7:10 March Financials Austin

7:10-7:15 April Financials Austin

7:15-7:25 Old Business

· Overdue dues/ Liens update

· Maintenance / park & benches

7:25 – 7:30 New business?

7:35-7:45 Open Discussion

7:45 Meeting Adjourned

Next meeting to be held will be in July 2024.

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MVCA May 2024 Meeting Minutes.

The meeting was held at the DuPont library on May 7 and was called to order be Lee at 7:00

Attendees: Rachael Caldwell, Lee Keefer, Austin Waikel, Karen Allen and one resident.

Rachael read the minutes from the March meeting. Lee accepted and Karen seconded.

Austin read the financial report which showed a beginning balance on 3-1-24 of $73,640.09 and a closing balance of $71,656.21 on 3-29-24 and a closing balance of $66,094.95 on 4-30-24.

We were then evacuated from the libaray due to tornadoes/siren in the area.

Lee made a motion to adjourn at  7:23.   Karen seconded.

Meeting adjourned

Karen Allen, Secretary

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The March MVCA meeting will be held at the Dupont Library on Tuesday, March 12th @ 7pm.

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Millstone Village Community Association, INC. www.millstonevillagehoa.com 

March Meeting Agenda 

March 12th, 2024 

7:00PM 

Board Members 

Rachael Caldwell – President, Lee Keefer – Vice President, Karen Allen – Secretary, Jerry Vandeveer– Treasurer 

Time Item Officer 

7:00-7:05 Welcome Rachael 

7:05-7:10 January Financials Karen 

7:10-7:15 February Financials Karen 

7:15-7:20 Old Business 

•               Overdue dues/ lien update Rachael 

7:20-7:35 Spring Maintenance  

•               Playground (quote 1009) 
•               Benches (quote 1007) 
•               Sign Repair (quote 1008) 
•               Vandeveer memorial ideas 

7:35-7:45 Open Discussion 

•               Need volunteer board members 

 

7:45 Meeting Adjourned 

Next meeting to be held will be in May 2024. 

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The bi-monthly meeting of the Millstone Village HOA was held at the Dupont Public Library. The meeting was called to order at 7:11 on March 12th, 2024 by President Rachael.

Attendees: President, Rachael Caldwell, VP Lee Keefer, Secretary Karen Allen. (Our Treasurer- Jerry Vandeveer passed away on Feb 22, 2024.) Also in attendance was resident- Austin Waikel.

The January meeting was not an official meeting as Rachael and Lee were the only Attendees. There were no meeting minutes recorded.

Rachael read the Treasurer report. Beginning balance on Jan 1st, 2024, of $46,604.86 and ending balance on Jan 31st, 2024, of $71,174.47. The ending balance of $73,840.09 as of February 29th 2024. The influx of money is from payments of 2024 dues paid in January. Rachael made a motion to accept the reports. Lee seconded.

Rachael announced that the Treasurer position was vacant due to the passing of Jerry Vandeveer. Austin who was present stated he would like to take on the position. Lee made a motion to accept his nomination, Karen seconded. It was unanimous approval. Rachael announced she would still like to see more volunteers. If anyone is interested, please come to the next HOA meeting in May or contact the Board at : MillstoneVillageHOA@gmail.com

Austin suggested that we get a Venmo or Paypal or some other way to pay dues other than by mailing a check. Rachael stated that if there is a fee that the payer would need to pay the fee and had concerns of tracking down what payment goes to what lot. That subject will be discussed further in the May meeting.

11 homeowners had liens filed on their properties in February for 2024 outstanding dues. They have all received late letter notifications from the attorney advising them of more fees possible. 2 paid, 2 requested payoff amounts, 1 claim she paid but no proof. After 90 days (about 3 months) from lien filing a small claims will be filed to receive a judgement. Late fees and costs will keep accumulating every year.

Rachael received bids from contractors for playground updates for needed maintenance. B Square was the lowest bidder. Playground border, maintenance on existing benches, new mulch and 3 new benches were in the bids. The total will be $7262.00 for the playground and $2260.00 to remove sunken concrete from 2 existing benches and reinstall them. B Square also submitted a bid of $450.00 to repair the cracked plexiglass on the Northland entrance sign. They will also install a vent to allow air circulation inside the sign. We will get an estimate to add

3 new benches. One will have a small name tag in memory of Jerry Vandeveer. Lee made a motion to start the approval to allow the equipment to be purchased.

The first Association Garage Sales will be Thursday May 30th thru Sat June 1. Millstone signs will be out at the 2 entrances. Participating residents are encouraged to put out their own signs to direct people to their respective sales. Media ads will also be sent out. Residents are also encouraged to advertise their own sales.

The Fall sale will be September 5 – 7.

Lee made a motion to adjourn the meeting at 8:20. Karen seconded. Meeting adjourned.