Millstone Village Community Association, INC. www.millstonevillagehoa.com
March Meeting Agenda
March 13th, 2023
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer – Vice President, Karen Allen – Secretary, Jerry Vandeveer– Treasurer
Time Item Officer
7:00-7:05 Welcome Rachael
7:05-7:10 January meeting minutes Karen
7:10-7:20 January Financial’s Jerry
February Financial’s Jerry
7:20-7:25 Update on 2023 dues / Liens Rachael
7:25-7:30 Update on 2022 pond maintenance reimbursement Rachael
7:30-7:40 Rip Rap quotes for 1st pond, grant application(s) Lee/Rachael
7:40-7:45 Fruit trees – fertilized Rachael
7:45-8:00 Open Discussion
Meeting Adjourned
Next meeting – May 15th, 2023
Opening: The Bimonthly meeting was held at Dupont Library on March 13th, 2023. Rachael called the meeting to order at 7:01pm.
Attendees: President Rachael Caldwell, V.P. Lee Keefer, Treas. Jerry Vandeveer, and Secy. Karen Allen
Meeting minutes: The minutes for the January meeting were read by Karen Allen. Lee accepted; Jerry seconded.
Treasurers report: Tres. Jerry Vandeveer read the Treasurers report. Beginning balance as of Jan 1st was $37,475.64. Jan Paid out $1,810.52 and income of $24,682.11. Leaving a balance as of Jan 31st of $60,347.23. Feb payout $1,344.62 and income of $2,028.00 leaving a balance of $61,030.61 on Feb 28, 2023.
Rachael made a motion to accept the Treasurer reports and Lee seconded.
Old Business: As of March 3rd – 8 homeowners were delinquent in paying 2023 dues, 8 liens were placed. Any fees association with a lien will be the homeowner’s responsibility.
1016 Oak Bay sidewalk issues were addressed. The city stated will repair in the Spring after the ground thaws.
We have 3 rip rap quotes for the first pond. Rachael applied for the $5000 Grant from the City to help pay for that expense. We obtained three quotes, and the lowest quote was $14,825.00 from B Squared.
We got a $500 minimum quote ($50 each) from Signature Lawn to fertilize the 10 fruit trees that were planted last year, plus any other fruit trees on our Association property will be fertilized.
New business: Several residents have asked about the unruly stumps along Medallion. Those trees were planted by the city and died, leaving unsightly stumps. They should be maintained by the city. Rachael will call to ask that they remove and/or grind the stumps down.
Reminder: The Spring Garage Sale will be Thurs-Sat June 1st –3rd and Fall Garage Sale will be Sept 7th –9th. Banners and signs will be put out as well as plenty of advertising will be sent out. Homeowners are encouraged to put their own individual signs for their sales and pick them up after the sale.
We will call to get the Polo Run and Northland Street signs, reattached to the post.
Lee made a motion to adjourn at 7:50. Karen seconded
Minutes submitted by Secy, Karen Allen – Approved by the board on May 15th, 2023
Next meeting to be held May 15th, 2023