Millstone Village Community Association, INC. www.millstonevillagehoa.com
July Meeting Agenda
July 3rd , 2023
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer – Vice President, Karen Allen – Secretary, Jerry Vandeveer– Treasurer
Time Item Officer
7:00-7:05 Welcome Rachael
7:05-7:10 May meeting minutes Karen
7:10-7:20 May Financial’s Jerry
June Financial’s Jerry
7:20-7:30 Trailers and common violations
7:30-7:40 Open Discussion
Meeting Adjourned
Next meeting to be held Sept 5th, 2023
The bi-monthly meeting of the Millstone Village HOA was held July 3, 2023 at Dupont Public Library, the meeting was called to order at 7:00 by Rachael.
Attendees: Pres. Rachael Caldwell. VP, Lee Keefer, Treas. Jerry Vandeveer, Secy, Karen Allen and 5 Millstone residents.
The minutes for the May 15th meeting were read by Secy, Karen Allen. Approved by Lee and seconded by Jerry.
Treas, Jerry Vandeveer read the Treasurers report. He reported a beginning balance of
$52, 778.69 as of May 1st, 2023. Ending balance of $40,110.65 as of May 31st, 2023. He also reported the end balance as of June 30th, 2023 as $25, 673.87. The treasurers reports were approved by Rachael and seconded by Karen.
Old Business: The RipRap project for the Northland Blvd Pond has been completed by B Square. They also dug up a tree stump left when the willow tree was cut down last year and reseeded the grounds as needed. (Sidenote: We think they did an excellent job !!)
Update: The City has made the repairs to the sidewalk by 1016 Oak Bay Run. However, we are still waiting on them to fix what appears to be a water man break at the intersection of Oak Bay Run by Silver Springs. Lee will make another call to the City.
New Business: a Home Owner received a letter, we explaining how the another resident had sent in a complaint about her trailer being parked over the 8 day allotted time.
Another resident asked about a fishing boat being parked in his driveway 3 days at a time off and on. We explained the guidelines say 8 days total.
We had a request to clean up weed at the Fox Orchard Cul de Sac. Rachael will let lawn maintenance company know.
Heartland Sings will once again perform in the Oak Bay Common Area. This years show will be a variety show on Sat Aug 5, beginning at 6 PM. We are still working on getting a food truck but can’t promise. Bring your lawn chairs and/or blanket. Save the date postcards will be sent out.
We had a complaint about a Church Van being parked on Brittany Place. It doesn’t appear like the owner move it very often. There is nothing we can do but Rachael will contact our Police liaison, Kevin Peeper.
Approved by board on Sept. 5th, 2023