AGENDA
Millstone Village Association Meeting
May 12, 2015
7:00p.m.
Board Members Present – Nicole Tribble – President, Bryan Martin – Vice-President, Zach Meyer – Treasurer, Charlie Cochran – Maintenance, Christina Saylor – Secretary
Welcome
Minutes from March & April
Treasurer’s Report
Old Business
A. Roanoke P.O. Box
B. Resignation Request of Board Member Christina Saylor by Joe Caldwell
C. Utility Trailer on Medallion Run
New Business
A. 2015 Garage Sale
B. Code Enforcement – Violators – Policy/Procedure
C. 914 Woodland Springs Place
D. Rental Homes in Millstone
E. IC-23-17-10-5 Notice of Meetings
F. Improving meeting signs
Next Meeting – 7:00p.m., Tuesday, June 9th, 2015
Adornment
Meeting Minutes
May 12, 2015
Opening
The regular meeting of the Millstone Village Meeting was called to order at 7:03 p.m., on May 12, 2015, at Wallen Baptist Church by Nicole Tribble..
Present
Nicole Tribble – President, Bryan Martin – Vice-President, Charlie Cochran – Maintenance, Christina Saylor – Secretary, 6 residents
Approval of Minutes
March & April minutes reviewed. A motion was made & seconded for approval..
Treasurer’s Report
Charlie present the financials in Zach’s absence. He reported that as of April 30th, Millstone’s bank balance was $21,984.53. A motion was made & seconded for approval.
Old Business
June obtained a P.O. Box in Roanoke. The original P.O. Box is being kept with mail being forwarded to the new one.
Resignation request of board member, Christina Saylor, by Joe Caldwell is not valid, since he is not a homeowner in Millstone as defined in section 3.1 of the covenants.
The cost to file a suit against the homeowner with the trailer on Medallion will be $750.00. A motion was made & seconded for approval to move forward.
New Business
The 2015 Millstone Garage Sale is set for June 12-13.
Please call 311 for code violations that are out of the board’s control such as trash/recycle bins, potholes and weed control.
Rentals homes are permitted in Millstone.
Karla Aumsbaugh still had concerns regarding flag poles from the last meeting. When asked what her true concern was it was about changes being made to the covenants by the board. It was pointed out that the only way changes may occur is if 75% of the homeowners vote for approval, as stated in Section 6. She presented some examples in regards to IC-23-1710-5, Notice of Meetings, which was discussed at April’s meeting. Improving the meeting signs by placing the 2nd Tuesday, on them, was also a topic she brought up, but due to the expense it would not be feasible at this time.
Open Discussion
Chad delivered a letter, from a resident, to the board regarding action being taken against them for unpaid dues
Adjournment
A motion to adjourn the meeting was made and seconded.. The meeting was adjourned at 7:54 p.m. by Nicole Tribble. The next general meeting will be held on June 9, 2015, 7:00 p.m., at Wallen Baptist Church.
Minutes submitted by: Christina Saylor Approved by:BOARD