The annual Millstone Village HOA meeting will be held on TUESDAY, November 14th, 2023 @ 7pm at the Dupont Library.
If anyone is interested in volunteering for the board please reach out via email to Millstonevillagehoa@gmail.com.
We will discuss maintenance costs; it has been pre determined that the dues amount will remain the same, at $156.
Opening;
The Annual meeting of the Millstone Village was held on Nov 14, 2022 at Dupont Library and was called to order by Pres. Rachael Caldwell at 7 pm.
Present: Pres. Rachael Caldwell, VP Lee Keefer, Treas. Jerry Vandeveer and Secy. Karen Allen.
Minutes: Rachael read the minutes for the Nov 9th, 2021 Annual meeting. Jerry Vandeveer made a motion to approve them and Lee Keefer seconded the motion.
Karen then read the minutes for the last regular meeting, which was held Sept 6, 2022. Rachael made a motion to accept and Lee approved.
Jerry Vandeveer read the Treasurers report. It was noted that June Ball (Accountant) has asked for her duties to be taken over. The beginning balance as of August 31, 2022 was $11, 239.54. Sept 30 balance was $4832.45, Oct 31 balance was $8713.34. Lee made a motion to approve the Sept and Oct Treas report, Karen seconded.
Rachael read the police log for Sept and October. There were just 7 calls in total. None of which is unusual or out of the ordinary.
Our current snow plow service is raising rates from $85 to $150 an hour (salting extra) for each occurrence. That company is perfectly fine if we get someone else. Both Lee and Jerry will start looking for new contractors.
Rachael submitted the new 2023 Millstone Budget. The budget shows Income of $59,280 from 380 home owners paying annual HOA dues of $156 each (same as 2022). It was noted that prices can fluctuate. But the way it stands, we will have a surplus of $14,952.00 for 2023. Those monies will possibly be used to pay to dredge the pond next spring. The Board approved the 2023 Budget and also agreed that we can keep the annual dues at $156 per home.
The Board discussed using Rob Aplin CPA firm to process the annual 1120 H Tax form, will look into that.
Rachael submitted a copy of the postcard to be sent for annual dues. We approved and all agreed that she submit to the printing company ASAP. They should be in mailboxes by N0v 30th. Rachael will also send year end 2022 invoices to the 6 Northland businesses who now share in the annual pond maintenance fees. the fees total $1915.42.
The 1 small claims court case for collecting 2022 dues was resolved by setting up a payment plan for the homeowner. To date they have paid 1 payment with 2 more due.
Rachael made a motion to adjourn the meeting at 7:56. Karen seconded. Meeting adjourned.
Next meeting will be in January. No definite date has been determined.
Respectfully submitted by Karen Allen