Monday, January 9th, 2023, 7pm @ Dupont Library
Millstone Village Community Association, INC. www.millstonevillagehoa.com
January Meeting AGENDA
January 9th , 2023
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer – Vice President, Karen Allen – Secretary, Jerry Vandeveer– Treasurer
Time Item Officer
7:00-7:05 Welcome Rachael
7:05-7:15 November Financial Jerry
December Financial Jerry
7:15-7:25 Update on 2023 dues / discuss final notice Rachael
7:25-7:30 Update on 2022 pond maintenance reimbursement Rachael
7:30-7:45 Open Discussion
Meeting Adjourned
Next meeting to be held Monday, March 13th, 2023 @ 7PM, DUPONT LIBRARY.
Opening: The January meeting was held at Dupont Library and called to order on January 9th, 2023 at 7:02 by Rachael.
Attendees: President, Rachael Caldwell, VP Lee Keefer, Tres. Jerry Vandeveer, and Secy. Karen Allen., no residents in attendance.
Meeting Minutes: The November 2021 annual meeting minutes were read by Rachael. Lee accepted; Jerry seconded.
Rachael read the November/December 2022 financial statements, showing a Nov 30, 2022, balance of $4,630.25 and Dec 31, 2022, balance of $37,475.64. Jerry accepted and Lee seconded.
Rachael reported that as of Jan 9th, 2023 – of 385 homes in Millstone, only 57 have unpaid 2023 annual dues. One final notice letter will be sent from Rob Aplin Law Office as a reminder to those homeowners that extra charges will incur if the dues are not paid on or before the Feb 14th extended deadline. After that a lien will be put on the home which will hold the homeowner responsible for all fees until they are paid in full.
Update on pond maintenance reimbursements from the 6 businesses along Northland Blvd. All but Norle Investments have paid the 2022 pond maintenance reimbursement..
A resident emailed expressing concern with the way the sidewalk in front 1016 Oak Bay was left after water main repairs. Rachael will call the city to get a status regarding the repair.
No other business.
Adjournment: Lee made a motion to adjourn at 7:40 pm. Karen seconded
Minutes by Karen Allen, Secretary. Approved by the board on March 13th, 2023.
Next meeting will be March 13, 2023 at Dupont Library 7:00pm