Millstone Village Meeting
Meeting Minutes
June 9, 2015
Opening
The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on June 9, 2015, at Wallen Baptist Church by Nicole Tribble..
Present
Nicole Tribble – President, Bryan Martin – Vice-President, Charlie Cochran – Maintenance, Christina Saylor – Secretary, June Ball – Accountant, Rob Aplin – Attorney, and 5 residents
Approval of Minutes
May minutes reviewed. A motion was made & seconded for approval..
Treasurer’s Report
June presented the financials in Zach’s absence. She reported that as of June 5th, Millstone’s bank balance was $17,973.77. A motion was made & seconded for approval. Also, June reported that the check to Aquatic Management ($1669.20) had not been received. A stop payment fee of $36.00 would be required. A motion was made to approve and seconded.
Special Guest
The newly assigned Officer Liaison, Gavin Dambra, stopped by to introduce himself. He works 2:00 – 10:00 p.m. and can be reached at #427-5400 ext. 4801. He will respond promptly to messages. Also, the excessive trash has been removed after a complaint with the city was made.
Old Business
Joe was upset with the ruling of his request to have Christina Saylor removed from her board position. It was pointed out again that this is a private dispute that can be resolved by involving the police, city or mediation. Rachael & Christina agreed to mediation. Also, the excessive trash has been removed after a complaint with the city was made.
New Business
The board will work on improving their response time to residents’ inquiries.
Sheds are not permitted per section 6.2.6.1 of the covenants. In order to allow sheds 75% of the homeowners must vote to approve. A special meeting would need to be called and a proxy ballot mailed to each homeowner. This could get pricey ($750 – $1000 plus hourly attorney costs) A gravel driveway is located at 612 Woodland Springs along with a makeshift fence & boat. The gravel driveway needs to be investigated further, so it will be tabled until the July meeting. Letters will be sent out by Nicole for the boats & trailers at 926 Heartland & 1201 Polo Run. To request cleaning and/or repairs of the streets please call 311.
Open Discussion
It was approved by a motion & seconded that the log-in requirement on the website, for comments, is to be eliminated. Everything is to be directed to the G-mail account. Lightbulbs need replaced for our signs. Barry V. was volunteered for this task. A motion was made to approve & it was seconded. Nicole to place the garage sale signs out tomorrow.
Adjournment
A motion to adjourn the meeting was made and seconded.. The meeting was adjourned at 8:22 p.m. by Nicole Tribble. The next general meeting will be held on July 14, 2015, 7:00 p.m., at Wallen Baptist Church.
Minutes submitted by: Christina Saylor Approved by: Motion & Seconded 7/14/15