| Millstone Village Association Meeting | ||
| April 14, 2015 – 7:00PM | ||
| Board Members Present | Nicole Tribble – President, Bryan Martin – Vice-President, Zach Meyer – Treasurer, Charlie Cochran – Maintenance, Christina Saylor – Secretary |
|
| Time | Item | Owner |
| 7:00-7:05 | Welcome | Nicole Tribble |
| 7:05-7:15 | Old business and approval of last meeting’s minutes | Christina Saylor |
| 7:15-7:20 | Treasure Report | Zach Meyers |
| 7:20-7:50 | New Business | Resident |
| A. Phone call from Mike Steury of Windows, Doors & More | Resident | |
| B. Google voice number. | Resident | |
| C. Garbage/Recyling Containers (FTW City Code 50.05) | Resident | |
| D. Protective Restrictions & enforcement steps | Resident | |
| E. Questions regarding advance notice of meetings and methods | Resident | |
| F. 2014 collection action progress and 2015 drop dead dates | Rob Aplin | |
| 7:50-8:00 | Next Meeting – Tuesday, May 12, 2015 | Nicole Tribble |
| 8:00 | Adjournment | Nicole Tribble |
Millstone Village Meeting
Meeting Minutes
April 14, 2015
Opening
The regular meeting of the Millstone Village Meeting was called to order at 7:02 p.m., on April 14, 2015, at Wallen Baptist Church by Nicole Tribble – President..
Present
Nicole Tribble – President, Christina Saylor – Secretary, Rob Aplin – Millstone Attorney, June Ball – Millstone Accountant, 7 residents and Zach Meyer – Treasurer arrived from a previous engagement at 8:07p.m.
Approval of Minutes
Tabled until May, since March’s minutes were not typed for distribution.
Treasurer’s Report
Tabled until Zach arrives. Zach arrived at 8:07 and reported that as of April 14th, Millstone’s bank balance was $19,563.50. Leeper’s contract was renewed for moving & landscaping. It was significantly lower than the rest of the estimates received. Zach is working with June on Y.T.D. and Budgeted reports. Christina motioned to approve the treasurer’s report and Zach seconded the motion. Motion to approve the payment of bills was brought by Nicole and Zach seconded the motion. By a voice vote the motion passed.
Guest
Captain P.J. Smith attended the evening meeting to let the association know that he was working to assign Millstone a new Liaison Officers. He discussed some of the common crimes our neighborhood encounters, such as vandalism & vehicle break-ins. He gave the Desk Sargent’s number, 427-1222, to report non-life threatening crimes. He also answered some questions resident’s had.
Open Issues
Utility trailer on Medallion is still there. The board agreed to have Rob Aplin send a final letter for removal.
New Business
Windows, Doors & More contact Joe Caldwell via the Millstone gmail account. He suggested we look into setting up a Google Voice Mail account. Garbage/Recycling cans must be stored in the garage or on the side of homes, in accordance with City Ordinance. Currently there are 45 homes in violation according to Ann Strebig. She suggested that the ordinance be posted on our website. Violations, such as the current utility trailer issue, will be handled as follows: The association will send out a letter, if no action is taken a second letter will be sent. If no action still does not occur the matter will be turned over to the attorney for legal action. Two more utility trailers were reported. A new one on Medallion and one on Shadeland. Association meetings are scheduled for the second Tuesday of every month, as noted in the letter sent out in November 2014, for this year. Special meetings require a 10 day notice. Tremendous progress has been made on 2014 & older collections. $9251 was collected in March & $3300 already in April. A drop dead date of May 11th was agreed upon for filing of 2015 unpaid dues in small claims court. There are still 30 residents who have unpaid dues with liens filed. June Ball would like to have a P.O. Box set-up in Roanoke
Open Discussion
Barry Vestal brought up an issue of a broken swing located in Spyder Park. He said it needs six stainless steel “S” hooks which run $5-$10 each. Joe Caldwell asked for the resignation of Christina Saylor, from her board position. He cited violation of Section 6.7 Nuisance and Section 6.1.0 Free standing poles of the By-laws as grounds, as well as, violation of city ordinance pertaining to trash/recycling cans. Christina declined to resign. Sections I & II of the covenants are missing, so the request was tabled. Rob offered free conflict & resolution to the Caldwell/Saylor ongoing neighbor issue. Ann brought up that the Secretary is to carry at all times the association’s tax exempt certificate and articles of corporation, but Rob said that is all digitized & public information on the State of Indiana’s web page.
Agenda for Next Meeting
Christina Saylor’s board position.
Adjournment
Christina Saylor motioned that the meeting adjourn and Zach Meyers seconded the motion. The meeting was adjourned at 9:13p.m. by Nicole Tribble – President. The next general meeting will be at 7:00p.m., on May 12, 2015, at Wallen Baptist Church..
Minutes submitted by: Christina Saylor
Approved by: BOARD