The Annual Millstone Village Community Association meeting will be held at the Dupont Library on TUESDAY, NOVEMBER 12th, 2024 at 6pm until 7pm. Please note the time change of 6pm and limited until 7pm due to the library’s schedule.
Due’s invoices will be mail after the November 12th meeting, the 2025 annual dues will be due by January 1st, 2025.
Millstone Village Community Association, INC.
Annual Meeting AGENDA
November 12th, 2024
6:00PM
Board Members
Rachael Caldwell – President, Lee Keefer– Vice President, Austin Waikel – Treasurer, Joel Targgart– Secretary
Time Item Officer
6:00-6:05 Welcome Rachael
6:05-6:15 November 2023 Minutes Rachael
September 2024 Minute. Joel
6:15-6:30. September Financials Austin
October Financials Austin
2025 Budget Rachael
6:30 -6:45. Elect of board members / proposed budget / dues increase vote.
(No need for 2025 dues increase)
6:45 – 7:00. Open Discussion/Wrap up
7:00 Adjournment
The annual meeting of the Millstone Village HOA was held at Dupont Library on November 19, 2023. The meeting was called to order at 7:00 by Lee Keefer.
Attendees: Pres, Rachael Caldwell, VP – Lee Keefer, Secretary- Karen Allen and 3 Millstone residents.
The minutes for the Nov, 2022 meeting were read by Rachael. The minutes were approved by Lee And seconded by Karen.
The minutes for the Sept, 2023 meeting were read by Karen. Approved and seconded by Lee and Rachael respectively.
The Treasurer’s report was read by Rachael. Beginning balance of $ 20,478.31 on 9.1.23 ending balance of $ 16,827.21 on 9.29.23. The ending balance was $14.338.15 on 10.31.23. The report was approved and seconded by Lee and Karen.
New Business: Rachael reported that the annual Millstone dues postcards have been printed and mailed. Dues remain the same at $156 per home.
There was a traffic accident where another truck ended up the pond at the Northland entrance. Rachael successfully got us a check from State Farm to cover the damages $3200. The damage to the new rip rap has been repaired by Square D.
The City has agreed to install a guard rail which will be placed between the 2 handicap sidewalks at that entrance.
A ballot was passed out to elect officers for the 2024 Board. There were no nominations for new members. All existing members agreed to accept another term. On the same ballot was a vote to NOT raise our annual dues and they would remain $156 per home. The votes were tallied. Board members re-elected and dues remain for 2024.
It was reported that the edging is rotting on the Medallion Park common area. The original company who installed the edging gave us a quote which seems unreasonable. Rachael is going to obtain a price to fix the edging, adding mulch and possibly install a new sit and spin. We will remove the exposed rebar soon get a lead time for fixing the edging in the Spring.
A discussion began again about rip rap on the Wallen Rd entrance pond. Lee suggested in the Sept meeting that the Wallen Rd ditch problems needs to be resolved first. He will reach out to Pat Jolly. The ditch is in the right of way so it is the City’s responsibility to fix the problem.
Another discussion was addressed about replacing the waterproof box for the Wallen pump. Lee will reach out to Lan Con about an estimate.
A suggestion was made to have a listing and a map of the Spring and Fall Garage Sales. We will try to come up w a plan to get the word out. Karen agreed to look into that.
Lee made a motion to adjourn the meeting at 7:55. Karen seconded. Meeting adjourned.
Respectfully Submitted
Secy – Karen Allen