Millstone Village Community Association, INC. www.millstonevillagehoa.com
May Meeting Agenda
May 15th, 2023
7:00PM
Board Members
Rachael Caldwell – President, Lee Keefer – Vice President, Karen Allen – Secretary, Jerry Vandeveer– Treasurer
Time Item Officer
7:00-7:05 Welcome – Rachael
7:05-7:10 March meeting minutes – Karen
7:10-7:20 March Financial’s – Jerry
April Financial’s – Jerry
7:20-7:30 Rip Rap and maintenance update
7:30-7:40 Architectural Request Form not being used.
Resident dumping water on common ground.
7:40-7:50 Open Discussion
Meeting Adjourned
Next meeting to be held July 3rd, 2023 @ 7pm
Opening: The bi-monthly Millstone HOA meeting was held May 15th at Dupont Library. The meeting was called to order at 7:01 p.m. by Lee Keefer.
Attendees: President, Rachael Caldwell, Vice Pres. Lee Keefer, Treasurer Jerry Vandeveer, and Secretary Karen Allen.
Meeting Minutes: The minutes for the March 13 meeting were read by Karen Allen and approved by Lee, Seconded by Rachael.
Treas, Jerry Vandeveer read the Treasurer’s report. Beginning balance as of March 1st of $61,030.61 and ending balance on March 31st of $59,685.48 and an ending balance on April 28thof $52,778.69. The report was approved by Karen Allen and seconded by Lee Keefer.
Old Business: The sidewalk by 1016 Oak Bay has not been repaired. Rachael will call 311 again to ask for the city to repair.
All 6 islands have been spruced up by B Squared. B Squared also was awarded the contract to rip rap the pond at the Northland entrance. Millstone was not successful in getting help w/ a grant, but the businesses along Northland will help w/ the costs associated w the much-needed rip rap for that pond.
The unruly stumps along Medallion have been removed by the City. Also, the street signs at Polo Run and Northland have been reattached to the pole.
New business: The common areas have been sprayed for weed control.Several residents asked about the very tall grass in the 3 median islands on Northland. Those are owned and maintained by the City. Residents were advised to call 311 to report.
The Board has received several inquiries about changes to home owners property. We appreciate those that have followed the rules and for approval for improvements before inception. However, we have had some who made changes without approval. We are working w/ those homeowners to get plans submitted for approval. We do NOT want to be forced to make owners incur extra expense because of changes that do not follow the Association Covenants.
The Board has signed a contract W/ Heartland Sings to perform again this summer. The date will be August 5th at 6pm. Save the date cards will be sent out.
The July meeting will by held July 3rd at Dupont Library at 7pm. Everyone is welcome to join. A motion was made at 7:45 to adjourn the meeting by Karen and seconded by Jerry.
Respectfully submitted, Karen Allen, Secretary
Approved by the board on July 3rd, 2023.