September Millstone Village Association meeting.
September 6th, 2022, 7pm @ Dupont Library
Millstone Village Community Association, Inc
SEPTEMBER MEETING AGENDA
September 6th, 2022
7pm
Board Members
Rachael Caldwell, President, Lee Keefer – Vice President, Jerry Vandeveer – Treasurer, Karen Allen – Secretary
Time Item Officer
7:00-7:05. Welcome Rachael
7:05-7:10. July Meeting Minutes Karen
7:10-7:20. July Financials Jerry
August Financials Jerry
7:20-7:25. June/July/August Police log Rachael
7:25-7:40. Old Business:
- Update on dues paid/small claims. (5 min)
- Update on pond maintenance and sharing costs of ponds 1&2 w/ the businesses on Northland Blvd. (5 min)
- August 13th community event. (5 min)
7:40-8:00. New business:
- Discuss getting snow plow removal bids to compare with current service/pricing. (5 min)
- Discuss signage, no dumping, no throwing rocks. (5 min)
- Pond need dredged one day? Rip rap remaining two ponds? (10 min)
8:00-815. Open discussion
8:15. Adjournment
Opening: The bi-monthly meeting of the Millstone Village was called to order at the Dupont Library on September 6th, 2022 at 7:02 PM by Rachael Caldwell.
Attendees: Pres. Rachael Caldwell, VP, Lee Keefer, Treas, Jerry Vandeveer, Secretary, Karen Allen, Accountant, June Ball, and a resident of the Hearthstone Village.
Karen Allen read the minutes for the July 13th meeting. Lee accepted the minutes, and Jerry seconded.
Jerry read the Treasurer’s report. He reported an ending balance on July 31, 2022 of $60,637.87, a transfer of funds was made to the Millstone Savings account in the amount of $53,000, the ending balance on August 31,2022 was $11,239.54.
Rachael read the police log for July and August. Nothing out of the ordinary. Residents have expressed concern for speeders and drivers running through the stop sign at Medallion and Fox Run. Police set up a timed observance and gave some residents a warning.
Jerry acknowledged Rachael’s diligence in getting 6 businesses along Northland Blvd to agree to their earlier commitment to help maintain Ponds 1&2 which are at the Lima Rd (Northland Blvd) entrance and along Oak Bay Run. We have recouped 6 years (2016-2021) of pond maintenance cost from all 6 of the businesses for a total of $17,596.57. Going forward the 6 businesses will be assessed 53% of the 2 ponds maintenance costs.
Rachael discussed collecting past due 2022 Association dues. A September 20 court date was set for 1 claim.
The August 13 social with ice cream and Heartland sings saw a turnout of about 40 people. State Farm has advised that they will be glad to do it again next year.
A discussion was made about new bids for snow plowing and mowing. 1 bid was turned in for mowing. We are hoping to get several bids.
A discussion was made about possible dredging of the pond. Lee thinks the best time to dredge would be in the winter. We need to get a depth measurement on the first pond closest to Northland Blvd.
Garage sale signs were approved for 2 banners and 5 signs for future Association Garage Sales. Also approved signs for “no throwing rocks”, “danger, keep off” and “no dumping” signs.
Lee made a motion to adjourn at 7:56pm. Jerry seconded.
The next meeting will be held on MONDAY – Nov 14 at 7:00 PM at the Dupont Public Library.
Meetings submitted by Karen Allen Approved: By board on 11/14/2022
