Association Meeting – Monday, May 9th, 2022
The meeting will be held at 7pm at the Dupont Library located at 536 E Dupont Rd, Fort Wayne, IN 46825.
We apologize for any confusion regarding location and the meetings being held on a Monday. We are working with the availability offered at the Dupont Library due to we can no longer use the church facilities at 1001 W Wallen Rd, Fort Wayne, IN 46825. We appreciate your flexibility.
Millstone Village Community Association, Inc
MAY MEETING AGENDA
MAY 9th, 2022
7pm
Board Members
Rachael Caldwell, President, Lee Keefer – Vice President, Jerry Vandeveer – Treasurer, Karen Allen – Secretary
Time Item Officer
7:00-7:05. Welcome Rachael
7:05-7:10. March Meeting Minutes Karen
7:10-7:20. March Financials Jerry
April Financials Jerry
7:20-7:25 March/April Police log Rachael
7:25-7:40. Old Business:
- Update on past due Association dues/liens placed (5 min)
- Update on pond maintenance and sharing costs of ponds 1&2 w/ the businesses on Northland Blvd. (5 min)
- Update on the Neighborhood Approval for 10 new fruit trees and their placement around the neighborhood. (5 min)
7:40-7:45. New business:
- Dead or falling trees in wood near trail (5 min)
- Christmas light displays (5 min)
7:45-7:55. Open discussion
7:55. Adjournment
Millstone Village Meeting Minutes – May 9th, 2022
Opening: The bi-monthly meeting of the Millstone Village was called to order at 7:03 pm , on May 9th, 2022.
Attendees: Rachael Caldwell – President, Lee Keefer – VP, Jerry Vandeveer- Treas., Karen Allen – Secretary and June Ball.
Meeting Minutes: Karen Allen read the minutes for the March 7th, 2022 meeting. A motion to accept was made by Lee. Seconded by Jerry.
Jerry read the Treasurers report. He reported March ending balance $63,699.31 and reported April’s ending balance of $59,739.07.
Update on the sharing of Pond Maintenance expenses: After researching the old records, it was determined that the 6 businesses with entrance off Northland Blvd should share in the ponds 1 &2 maintenance. A yearly breakdown was given to each business for 2016 thru 2021 respectively. So far, Phantom Fireworks and Three Rivers FCU have written checks to Millstone for a combined total of $7,430.93. The remaining 4 businesses still owe Millstone a total of $11,590.28. The 6 businesses will each get a bill annually for their share of the pond maintenance. We hope this extra income will help keep Millstone home owner annual Association dues steady as long as possible.
Update on 2022 Association dues: We are down to just 5 home owners who have not paid their annual dues ($156 per home in 2022) of 381 home owners. Thank you for all who have paid! They have until June 13 to avoid small claims court costs.
Update from Kevin Peepers: Fort Wayne Police reported 12 incidents in February and 7 in March. Thankfully, nothing serious or out of the ordinary for a sub-division of 381 homes.
Update on City Improvement Grant of 10 fruit trees: Millstone has been given 5 pear and 5 peach trees. The Board agreed to plant them as follows. 2 on the hill near Oak Bay Park. 2 near the rip rap by the Oak Bay park, 2 by the Wallen Rd pond, 2 near the trail off Medallion, and 2 near the Playground off Polo Run. Once these trees produce fruit, residents are welcome to reap the benefits by picking the fruit.
Response to Home Owner complaints: Christmas lights. The Board discussed the fact the a few home owners keep their Christmas lights up after the holidays. The Covenants do not mention lights. The architectural guidelines mention that they should be removed within 30 days. The Board discussed and determined that it would not be worth the time and resources to pursue any action.
Dead trees near trail – The Board discussed with Brandenberger. They said to leave trees in their natural habitat. We will revisit this in the fall to determine how many trees are a problem.
New Business: The Board discussed repairing the lawn damaged in the car accident at the Northland Blvd entrance. Rachael will discuss with our lawn care company.
Adjournment: Lee made a motion to adjourn at 8:02. Jerry seconded.
Minutes submitted by Karen Allen, Secretary.
Next meeting tentatively scheduled for July 12, 2022 at 7:00