*THERE WAS NO FEBRUARY MEETING HELD*

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

March 14th, 2017            

7:00PM

Board Members

Ann Strebig – President, Alaga Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary/a

Time                                        Item                                        Officer

7:00-7:05                                  Welcome                                             Ann

7:05-7:10                                  January meeting minutes             Rachael

7:10-7:20                                  January & February                         Zach

Treasurer’s Report

7:20-7:30                                   New Business

1. Bill approvals                                                                              June/Zach
2. Fence Quote (R&C)                                                                    Rachael

7:30– 7:45                                Open Discussion

Adjournment for Residents

NEXT MEETING – April 11th, 2017 @ 7pm

7:45                                            Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

March 14^th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:06 p.m., on March 14th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Zack Meyer – Treasurer, Rachael Caldwell – Secretary , Rob Aplin – Attorney, and five residents

Meeting Minutes

Reviewed January and February minutes. Motion to approve was made and accepted.

Treasurer’s Report

Rachael presented the financials for January and February, reporting a balance of $43,648.67 on January 31^st, 2017 and a balance of $45,036.62 on February 28^th, 2017.

New Business

Reviewed quote from R&C Fence for fence near/between two ponds. Total was $1,250.00. A motion to approve the fence quote was made, quote was approved. Rachael is to contact R&C Fence and get contract signed.

Resident had architectural request for a deck to be built. Board reviewed the request and approved.

Open Discussion

Resident expressed concerns about trees in common ground and prior storm damage. Let him know the board has been working with Rescue Lawn to get areas cleaned up.

Resident had questions regarding sheds. Response was sheds are not permitted. Also resident expressed concern about chicken coop in addition. It has since been investigated and the chicken coop is on a property adjacent to Millstone Village.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:47 p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on April 11^th, 2016 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                   Approved by: Board on 5/09/2017

 

 

 

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

January 10^th, 2017           

7:00PM

Board Members

Ann Strebig – President, Alag Kantarevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary/Maintenance

 

Time                                        Item                                        Officer

7:00-7:05                                   Welcome                                             Ann

7:05-7:10                                    2017 Dues                                           Ann

(Refer residents here regarding dues to

MVCA Attorney, Robert Aplin) 

7:10-7:20                                   Treasurer’s Report                          Zach/June

7:20-7:40                                   New Business

1. Bill approvals                                                                             Rachael/June
2. Welcome Packets                                                                       Amber

Old Business

1. Fence near pond                                                                        Rachael
2. Signs/Benches                                                                           Ann/Rachael

 

7:40– 7:45                                   Open Discussion

Adjournment for Residents

NEXT MEETING – February 14^th, 2017 @ 7pm

7:45                                                        Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

January 10^th, 2017

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:01 p.m., on January 10^th, 2017, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Alag Kantarevic – Vice President, Zack Meyer – Treasurer, Rachael Caldwell – Secretary , Rob Aplin – Attorney, June Ball – Accountant, and three residents

Treasurer’s Report

June presented the financials for Nov-Dec, reporting a balance of $48,638.72 on December 31^st, 2016. Two outstanding check to Harlow and Leeper’s Lawn Service comes to $7,746.00.

New Business

Approved bills to Bluehost, AEP, Rescue Lawn, Cincinnati Insurance, and June Ball to combined amount of $1,806.77.

Resident Amber Harris spoke about the welcome packet that will be given out to new homeowners.

Old Business

Fence/Pond area – Fence will be replaced in spring.

Spoke about if signs for the entrances or new benches would be feasible.

Open Discussion

A Resident mentions snow removal and asked if salt was an option – board responded we would be quoting the cost of salt.

A Resident spoke of sheds, board responded sheds are not permitted in Millstone unless it is an attached dwelling likewise the current houses siding and roof. An architectural request would be needed.

A Resident spoke about volunteering and helping with maintenance.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:56 p.m. by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on February 14th, 2016 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                        Approved by: Board March 14, 2017