Agenda Items: Discussion of proposed association dues increase for 2017

Millstone Village Meeting

Meeting Minutes

August 11, 2015

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:05 p.m., on August 11, 2015, at Wallen Baptist Church by Nicole Tribble..

Present

Nicole Tribble – President, Bryan Martin – Vice-President, Christina Saylor – Secretary, Rob Aplin – Attorney, June Ball – Accountant, Officer Gavin Dambra – Police Liaison and 3  residents

Approval of Minutes

The July minutes were reviewed.  A motion was made & seconded for approval of the minutes.

Treasurer’s Report

The report was tabled until June arrived. A motion was made & seconded for approval.

June reported a July 31s balance of $15,878.99.  She also report that there was a glitch in the Legal Services balance.  She will look into it & correct by the next meeting.  A motion was made & seconded for approval of the Treasurer’s report.

Old Business

A motion was made & seconded to table the vacant Treasurer’s position until the next meeting.  A resident reported a trailer is behind the makeshift fence located at 612 Woodland Springs, but the boat is gone. The board asked for pictures. They also reported trash on the property.  The board advised them to call 311 on that issue.  Bryan reported that new LED lights have been ordered and should be installed next week.  Rob asked if the board had made a decision on the free standing information signs for each entrance.  He said the cost would be roughly $500/sign.  Signs are not in the budget at this time, after the new fountain pump, LED lights & electrician expense. ($6500.00)

 

New Business

Leeper’s contract is winding down and now would be a good time to start looking for new bids for the 2017 season.  We have had several new residents move into the addition.  The board needs to get this information to Anne, so she can update the master list, by mid-September and forward a copy to Christina Saylor, as well.

Open Discussion

There was a recent water main break, at the sidewalks closest to the Wallen Road entrance.  There are a lot of large stones in the ditch and an asphalt patch, as well.  The board will ask Charlie to look into it, since he works for the city.  Bryan also mentioned board members not responding promptly to other board members emails.

Adjournment

A motion to adjourn the meeting was made and seconded.. The meeting was adjourned at 8;07 p.m. by Nicole Tribble.  The next general meeting will be held on September 8, 2015, 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by:     Christina Saylor                 Approved by:BOARD