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Annual Meeting – NOVEMBER 19th, 2019

The annual Millstone Village HOA meeting will be held Tuesday November 19th, 2019. It will be held 7pm at Headwaters Church, previously Wallen Baptist Church.

Millstone Village Community Association, INC.

Annual Meeting AGENDA

November 19th, 2019

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Katilyn Targgart – Treasurer, Rachael Caldwell – Secretary

Time Item Officer

7:00-7:05 Welcome  Ann

7:05-7:15 November 2018 Minutes  Rachael

September 2019 Minutes  Rachael

7:15-7:25 Sept. & Oct. Treasurer’s Report   Katilyn

2019 Budget   Katilyn

7:25 – 7:35 Open Discussion

7:35 Elect of board members / proposed budget vote followed by adjournment for residents.

NEXT MEETING – January 14th, 2020 @ 7:00PM

 7:40 Executive Session (Board Members)

Millstone Village Meeting

2018 Annual Meeting Minutes

November 13th, 2018

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:02 p.m., on November 13th, 2018, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Zach Meyer – Treasurer, Rachael Caldwell – Secretary, and eleven residents.

Meeting Minutes

Reviewed November 2017 and September 2018 meeting minutes. Motion to approve was made and accepted.

Treasurer’s Report

Rachael reported a balance of $14,117.35 as of September 30th 2018 and a balance of $19,390.14 as of October 31st, 2018.

Went over budget, went over capital improvements, expected income of $56,305

Open Discussion

Want trees in park to provide shade.

Woodland Springs Cul-de-sac needs shrubs.

Pond may need rip rap in future due to deteriorating.

Community event possible.

Communication Boards at Entrances.

Mulch – old mulch needs removed as there is excess.

Votes counted – same board members remain for 2019 with the addition of Katilyn Targgart joining the board.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:57 p.m. by Ann Strebig.

Minutes submitted by: Rachael Caldwell        Approved by: Board 11-19-2019

 

 

Association meeting – September 10th, 2019

7pm at Headwaters Church, previously Wallen Baptist Church

Millstone Village Community Association, INC.

Meeting AGENDA

September 10th, 2019

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary

Time Item Officer

7:00-7:05 Welcome          Ann

7:05-7:10 July Minutes    Rachael

7:10-7:20 June and July Treasurer’s Report .      Rachael

7:20-7:30 New Business

Fall Clean up

Communication Board Signage (Grant request pending)

7:30 – 7:40 Open Discussion

7:40 Adjournment for Residents

NEXT MEETING – ANNUAL MEETING

November 19th, 2019@ 7:00PM

7:45 Executive Session (Board Members)

Meeting Minutes 

September 10th, 2019 

Opening 

The regular meeting of the Millstone Village Meeting was called to order at 7:01 p.m., on  

September 10th, 2019, at Wallen Baptist Church by Rachael Caldwell. 

Present 

Ann Strebig – President, Rachael Caldwell – Secretary, June Ball – Accountant, and 2 residents present 

Meeting Minutes 

Reviewed minutes for July meeting. Was approved later with all board members reviewing them. 

Treasurer’s Report 

Reported a balance of $31,616.13 as of July 31st, 2019 and reported a balance of $26,135.65 as of August 31st, 2019.  

New Business 

Fall clean up unnecessary, will have spring cleanup. 

Landscape – going to get multiple quotes to redo entrance off Wallen Road. 

Communication boards were requested via a grant offered by City of Fort Wayne. 

Will update automatic email response to have meeting dates. 

Adjournment 

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:48 PM. The next meeting is the Annual HOA meeting, which will be held on November 19th , 2019 @ 7:00 p.m., at Headwaters Church (previously Wallen Baptist). 

Minutes submitted by: Rachael Caldwell        Approved by:   Board 11-19-2019

 

 

Association meeting – July 9th, 2019

HELD AT HEADWATER CHURCH PREVIOUSLY KNOWN AS WALLEN BAPTIST.

Millstone Village Community Association, INC.

Meeting AGENDA

July 9th, 2019

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Ann

7:05-7:10                                              May Minutes                                     Rachael

7:10-7:20                                              May and June Treasurer’s Report    Kaitlyn

7:20-7:25                                              New Business

                                                             Garage Sale Sept 5th-7th                 Ann

7:25 – 7:35                                           Open Discussion

7:35                                                        Adjournment for Residents

NEXT MEETING – September 10th, 2019@ 7:00PM

7:45                                                        Executive Session (Board Members)

Millstone Village Meeting

Meeting Minutes

July 9th, 2019

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:01 p.m., on July 9th, 2019, at Wallen Baptist Church by Rachael Caldwell.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary, June Ball – Accountant, and 6 residents present

Meeting Minutes

Reviewed minutes for May meeting, motion was made to approve.

Treasurer’s Report

Reported a balance of $35,172.65 as of May 31st, 2019 and reported a balance of $32,367.52 as of June 30th, 2019.

New Business

Reminder that going forward garage sales will be held the weekends after Memorial Day and Labor Day.

Stumps in park and off Wallen Road remain and need grounded, will contact the company who removed them. 311 will need reminded of dead tree on Medallion Run.

Open Discussion

Light posts out along trails, not certain which ones or how to communicate which ones, board requested location/pictures. – Need to find a volunteer or to hire electrician.

One dead apple tree in “Spider Park” recently installed by Fort Wayne Trees.

Trailer located in addition

Leaves/Grass in road – needs put in newsletter/website.

Need address for “winter birds”

Solar Panels

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:09 PM. The next meeting is the HOA meeting, which will be held on September 10th, 2019 @ 7:00 p.m., at Headwaters Church (previously Wallen Baptist).

Minutes submitted by: Rachael Caldwell

Association meeting – May 14th, 2019

Millstone Village Community Association, INC.

Meeting AGENDA

May 14th, 2019

7:00PM

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Rachael

7:05-7:10                                              March Minutes                                 Rachael

7:10-7:20                                              March and April

Treasurer’s Report                          Kaitlyn

7:20-7:30                                              New Business

                                                                Dead tree (Heartland trail)

Arborist

Fall Clean up

7:30 – 7:40                                          Open Discussion

7:40                                                        Adjournment for Residents

NEXT MEETING – July 9th, 2018@ 7:00PM

7:45                                                        Executive Session (Board Members)

Millstone Village Meeting

Meeting Minutes

May 14th, 2019

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on

May 14th, 2019, at Wallen Baptist Church by Rachael Caldwell.

Present

Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary

Meeting Minutes

Reviewed minutes for March meeting, motion was made to approve.

Treasurer’s Report

Reported a balance of $44,818.90 as of March 31st, 2019 and reported a balance of $44,968.29 as of April 30th, 2019.

New Business

Nick from City of Fort Wayne’s Right of Way came to speak about signs, sidewalks, snow, drainage, kids in street, trip hazards, and tree removal.

Board spoke about dead tree removal expenses, as well as possible dumpster in the fall.

Resident spoke about Dori Pole to deter geese and about fountain pump not in usual location.

Resident asked about lighting for home.

Resident spoke about lights being out near trail.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:21 PM by Rachael Caldwell. The next meeting is the HOA meeting, which will be held on July 9th, 2019 @ 7:00 p.m., at Headwaters Church (previously Wallen Baptist).

Minutes submitted by: Rachael Caldwell                                                                      Approved by:  Board 7-9-2019

Dumpster Clean Up

Millstone Village recently participated in the Great American Clean Up that is hosted in conjunction with the City of Fort Wayne, however this opportunity was abused.

When posted Millstone Village would participate it was said that once the dumpster was full to not add to it and to not leave items outside of the dumpster.

We no longer can participate in such programs if this is how it ends. Volunteers had to remove trash to put into a additional dumpster in order for it to be hauled away safely.

This type of behavior will not be condoned in the future.

 

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Great American Clean Up

This year’s Great American Cleanup™ is on Saturday, May 4, 2019.

There will be a dumpster located on Oak Bay Run, once it is full do not add to it or leave items outside of the dumpster.

We would like to get volunteers to help clean up the trash in the woods, parks, cleaning up the trails and common grounds. Please email millstonevillagehoa@gmail.com if interested.

The dumpster will be dropped of around 8am and picked up sometime around 2pm. The dumpster will be on Oak Bay Run near the pond.

NEIGHBORHOOD CLEANUP PROGRAM RULES:

Materials that cannot be put into the container/truck include:

Anti-freeze Chemicals

Tires

Appliance with Freon

Fire Extinguishers

Used Oil

Asphalt

Fluorescent Bulbs

Concrete

Auto Fluids

Freon Refrigerant

Leaves

Auto Parts

Hazardous Waste Liquids

Electronics

Paint

Explosives

Mercury

Pesticides

Compressed Gas

Lead

Acid Batteries

Herbicides

Radioactive Materials

Special Waste

Fertilizers

Do Not Overfill the container. Debris must not hang over the sides or stick up higher than the sides of the container, and the door must be able to close.

The clean up/dumpster program is offered to communities in Fort Wayne for free, PLEASE DO NOT put items in the dumpster that are on this list, otherwise we may not be able to continue doing this program with the City of Fort Wayne.

GARAGE SALE

The following are dates for our garage sales this year, we will once again be collaborating with Hearthstone to run an ad for the garage sales:
May 30th, 31st, and June 1st
September 5th, 6th, and 7th

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Association meeting – March 12th, 2019

Millstone Village Community Association, INC.

Meeting AGENDA

March 12th, 2019

7:00PM

 

Board Members

Ann Strebig – President, Ado Kantaevic – Vice President, Kaitlyn Targgart – Treasurer, Rachael Caldwell – Secretary

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Ann

7:05-7:10                                              January Minutes                              Rachael

7:10-7:20                                              January and February

Treasurer’s Report                          Rachael

7:20-7:30                                              New Business

                                                                Garage Sale                                        Ann

Great American Clean Up             Rachael

Trees                                                     Rachael

7:30 – 7:40                                           Open Discussion

7:40                                                        Adjournment for Residents

NEXT MEETING – May 14th , 2018@ 7:00PM

7:45                                                        Executive Session (Board Members)

Millstone Village Meeting

Meeting Minutes

March 12th, 2019

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:04 p.m., on

March 12th, 2019, at Wallen Baptist Church by Ann Strebig.

Present

Ann Strebig – President, Ado Kantaevic – Vice President, Rachael Caldwell – Secretary.

Meeting Minutes

Reviewed minutes for January meeting, motion was made to approve.

Treasurer’s Report

Reported a balance of $55,982.02 as of January 31st, 2019 and reported a balance of $56,399.87 as of February  28th, 2019.

New Business

Discussed Garage sales to be held with Hearthstone on May 30th– June 1st and again on Sept 5th-7th.

Discussed Great American Clean up and dumpster to be held on May 4th.

Discussed trees for common ground area’s and parks.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:47 PM by Ann Strebig. The next meeting is the Annual HOA meeting, which will be held on May 14th, 2019 @ 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                                      Approved by: Board May 14th, 2019