Millstone Village Community Association, INC.

Monthly Meeting AGENDA

July 12^th, 2016   

7:00PM

 Board Members

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Nicole

7:05-7:10                                              June Minutes                                    Rachael

7:10-7:15                                              Treasurer’s Report                          Christina

7:15-7:30                                              New Business

1. Architectural Control Applications

Old Business

7:30 – 7:40                                           Open Discussion

Adjournment for Residents

NEXT MEETING – August 9th, 2016 @ 7:00PM

7:40                                                        Executive Session (Board Members)

 

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Millstone Village Meeting

Meeting Minutes

July 12^th , 2016

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:08 p.m., on July 12^th, 2016, at Wallen Baptist Church by Nicole Tribble.

Present

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance, Rob Aplin – Attorney, June Ball – Accountant, and five residents.

Approval of Minutes

Reviewed June meeting minutes, motion was made for approval and seconded for approval.

Treasurer’s Report

June and Christina presented the financials for June, reporting a balance of $17,593.89 on June 30^th.

Approved address change to: 3108 Lower Huntington Road, Fort Wayne IN 46829-2467

New Business

Reviewed 2 Architectural Control Applications with residents present, one approval was made.

Open Discussion

Discussed a fall garage sale, currently collaborating with Hearthstone on a date.

Discussed sidewalk repair, Harlow Enterprises has it scheduled for August.

Reviewed possible welcoming committee paperwork to be given to new Millstone Village homeowners.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:02 p.m. by Nicole Tribble. The next general meeting will be held on August 9th, 2016, 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                                           Approved by: Board 8/09/2016

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

June 14th, 2016                

7:00PM WALLEN BAPTIST CHURCH

Board Members

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Nicole

7:05-7:10                                              April/May Minutes                          Rachael

7:10-7:15                                              Treasurer’s Report                          Christina

7:15-7:30                                              New Business

1. Architectural Control Applications
2. Fall Garage Sale
3. Welcoming committee/Volunteers

7:30 – 7:40                                           Open Discussion

Adjournment for Residents

NEXT MEETING – July 12th, 2016 @ 7:00PM

7:40                                                        Executive Session (Board Members)

 

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Millstone Village Meeting

Meeting Minutes

June 14th, 2016

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:06 p.m., on June 14^th, 2016, at Wallen Baptist Church by Nicole Tribble.

Present

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance, Rob Aplin – Attorney, June Ball – Accountant, and seven residents

Approval of Minutes

Reviewed May and April meeting minutes, motion was made for approval and seconded for approval.

Treasurer’s Report

June and Christina presented the financials for May, reporting a balance of $22,376.19 on May 31^st.

New Business

Reviewed 3 Architectural Control Applications with residents present, 3 approvals were made with stipulation of completion by October 1^st.

Discussed a fall garage sale, board will contact Hearthstone and try to collaborate with their fall garage sale.

Discussed sidewalk repair, Nicole has signed the agreement and is getting it back to Harlow Enterprises.

Open Discussion

Discussed with residents the small flags that have been appearing around the addition, it is “Baseline Communications”, Nicole spoke with them via phone and did not get an answer as to what they are for.

Discussed dying or dead landscaping, will look into options for removal.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:59 p.m. by Nicole Tribble. The next general meeting will be held on July 12^th, 2016, 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                                           Approved by: Board, July 12th, 2016

 

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

May 10th, 2016

7:00PM

 

Board Members

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance

 

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                            Nicole

7:05-7:10                                              April Minutes                                    Christina

7:10-7:15                                              Treasurer’s Report                          Christina

7:15-7:30                                              New Business

7:30 – 7:40                                           Open Discussion

Adjournment for Residents

NEXT MEETING – June 14th, 2016 @ 7:00PM

7:40                                                        Executive Session (Board Members)

 

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Millstone Village Meeting

Meeting Minutes

May 10th, 2016

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:00 p.m., on May 10^th 2016, at Wallen Baptist Church by Nicole Tribble.

Present

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance, Rob Aplin – Attorney, and two residents

Approval of Minutes

April meeting minutes were unavailable, tabled until June monthly meeting.

Treasurer’s Report

June presented the financials, reporting a Total Liabilities & Equity balance of $32,616.41 as of April 30th, 2016. A motion was made and seconded for approval.

Approved June paying LEEPERS lawn service bill and AEP bill.

New Business

Discussed the sidewalk repair and the pond pump that had issues working and not working. The board believes the sidewalk is more imperative as it poses a danger to the residents. Voted to have the sidewalk between the two ponds corrected by HARLOW ENTERPRISES in the amount of $9,640.00

Open Discussion

Talked briefly with the two residents in regards to potholes and what 311 handles.

Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 7:39 p.m. by Nicole Tribble. The next general meeting will be held of June 14^th, 2016, 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                                           Approved by: Board, June 14th, 2016

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

April 12th, 2016
7:00PM

Board Members
Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance

TimeItemOfficer
7:00-7:05WelcomeNicole

7:05-7:10March MinutesNicole

7:10-7:15Treasurer’s ReportChristina

7:15-7:25New Business

7:25 – 7:35Open Discussion
Adjournment for Residents
NEXT MEETING – May 10th, 2016 @ 7:00PM

7:35Executive Session (Board Members)

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Millstone Village Meeting

Meeting Minutes

April 12th, 2016

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:05 p.m., on April 12th, 2016, at Wallen Baptist Church by Nicole Tribble.

Present

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, , Bryan Martin – Maintenance, Rob Aplin – Attorney, and 2 Residents

Approval of Minutes

The March Meeting Minutes were reviewed. A motion was made for approval by Christina and approved.

Treasurer’s Report

Reported a savings balance of $8125.00 and checking balance of $32.677.20 as of March 31st, 2016. A motion was made for approval by Christina and approved.

New Business

Garage sale set for May 13^th/14^th.

Will participate in the Great American Clean up May 20^th/21^st.

Newsletter to be sent out to residents. (Reminder of boats, campers, trailers, garbage cans, 311)

Adjournment

A motion to adjourn the meeting was made at 8:07pm by Nicole and approved. The next general meeting will be held on May 10th, 2016, 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                                                           Approved by: Board June 14th, 2016

The March association meeting will be held TUESDAY March 8th, 2016 at 7pm at the Wallen Baptist Chruch (1001 West Wallen Road, Fort Wayne, IN 46825).

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

March 8^th, 2016                

7:00PM

 Board Members

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Nicole

7:05-7:10                                              February Minutes                            Rachael

7:10-7:15                                              Treasurer’s Report                          Christina

7:15-7:25                                              New Business

1. Basketball Hoops/Free standing poles     

7:25 – 7:35                                           Open Discussion

Adjournment for Residents

NEXT MEETING – April 12th, 2016 @ 7:00PM

7:35                                                        Executive Session (Board Members)

 

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Millstone Village Meeting
Meeting Minutes
March 8th, 2016
Opening
The regular meeting of the Millstone Village Meeting was called to order at 7:03 p.m., on March 8th, 2016, at Wallen Baptist Church by Nicole Tribble.

Present
Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance, Rob Aplin – Attorney

Approval of Minutes
The February Meeting Minutes were reviewed. A motion was made and seconded for approval.

Treasurer’s Report
Christina presented the financials, reporting a balance of $40,264.90 as of February 29th, 2016. A motion was made and seconded for approval.

New Business
Briefly discussed basketball hoops/flagpoles/posts, reviewed the Architectural Guidelines and Covenants for Millstone.

Open Discussion
Talked about unused portion of snow removal budget ($5,125) and sidewalk between ponds needing repaired/reinforced. Bryan stated he would get 3 or more quotes.

Adjournment
A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:04 p.m. by Nicole Tribble. The next general meeting will be held of April 12th, 2016, 7:00 p.m., at Wallen Baptist Church.
Minutes submitted by: Rachael Caldwell​​​​ Approved by: Board April 12th, 2016

 

 

 

*IF YOU ARE HERE REGARDING 2016 LIENS/DUES PLEASE SEE MVCA ATTORNEY ROB APLIN*

 

Millstone Village Community Association, INC.

Monthly Meeting AGENDA

February 9^th, 2016           

7:00PM

 Board Members

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance

Time                                        Item                                        Officer

7:00-7:05                                              Welcome                                             Nicole

7:05-7:10                                              January Minutes                              Rachael

7:10-7:15                                              Treasurer’s Report                          Christina

7:15-7:25                                              Old Business

1. Improvement Project Request

7:25-7:35                                              New Business

7:35 – 7:45                                           Open Discussion

Adjournment for Residents

NEXT MEETING – March 8th, 2016 @ 7:00PM

7:45                                                        Executive Session (Board Members)

 

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Millstone Village Meeting

Meeting Minutes

February 9^th , 2016

Opening

The regular meeting of the Millstone Village Meeting was called to order at 7:02 p.m., on February 9th, 2016, at Wallen Baptist Church by Nicole Tribble.

Present

Nicole Tribble – President, Ann Strebig – Vice President, Christina Saylor – Treasurer, Rachael Caldwell – Secretary, Bryan Martin – Maintenance, two residents and 1 visitor.

Approval of Minutes

The January Meeting Minutes were reviewed. A motion was made and seconded for approval.

Treasurer’s Report

Christina presented the financials, reporting a balance of $41,805.58 as of February 8^th, 2016. A motion made and seconded for approval.

Old Business

Discussed the Fort Wayne Infrastructure Improvement Project Request form, will be sent back to the city by March 1^st.

Open Discussion

Briefly discussed new tornado siren near pond, flashing light request/installation on Wallen Road/Pufferbelly Trail, updating email on metal HOA signs, and repair of sidewalk near pond.

 Adjournment

A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 8:04 p.m. by Nicole Tribble. The next general meeting will be held of March 8th, 2016, 7:00 p.m., at Wallen Baptist Church.

Minutes submitted by: Rachael Caldwell                                       Approved by: Board March 8th, 2016